Administrative Assistant III - Dartmouth College : Job Details

Position Details Position Information Posting date 08/11/2025 Closing dateOpen Until Filled Yes Position Number 0101601 Position Title Administrative Assistant III Hiring Range Minimum $21.15 Hiring Range Maximum $26.44 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 37.5 ScheduleLocation of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months.Is this a grant funded position? No Position Purpose To provide administrative support and to implement the teaching missions of the Department within College policies and timeframes. DescriptionRequired Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and AbilitiesExperience:

• Two plus years of office experience in a related field, with some autonomy

Skills & Knowledge:

• In-depth knowledge of office procedures
• Strong organizational skills and attention to detail
• Proficient with computer applications
• Strong interpersonal skills

Preferred QualificationsDepartment Contact for Recruitment Inquiries Ryan Hickox Department Contact Phone Number 603-###-#### Department Contact for Cover Letter and Title Ryan Hickox, Department Chair Department Contact's Phone NumberEqual Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional InstructionsQuick Link Key Accountabilities DescriptionGeneral Office Support

• Coordinates a variety of activities to support department functions.
• Monitors and orders department supplies.
• Updates and maintains department website within website template and departmental guidelines.
• Troubleshoots and orders service of department and building equipment (photocopies and conference room technology).
• May supervise student interns and student office assistants.

Percentage Of Time 15% DescriptionCommunication

• Serves as primary point of contact representing the department/program to the institution and external constituencies.
• Responds to inquiries from alumni, undergraduates, and prospective students.
• In the absence of the department/program administrator, records minutes, and prepares documents for Chair review and distribution.
• Coordinates a wide range of department publicity and communications; advertises academic prizes, colloquia and workshops, and Honors Program Events; posts electronically events and resources of interest to department majors and minors.
• Designs and maintains hallway display cases and departmental brochures.
• Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.

Percentage Of Time 30% DescriptionEvent Planning

• Coordinates the scheduling of curricular and extracurricular events for the departments.
• Reserves venues on and around campus.
• Creates and distributes marketing materials for guest lectures, year-end prize events, and open houses.
• Orders and coordinates payment for catering at open houses, department meetings, guest lectures prize events.
• Collects needed information to pay guest lecturers their honoraria.

Percentage Of Time 40% DescriptionInformation Management

• Establishes and maintains department files and databases (e.g. student grades, enrollment, department information) to ensure accuracy and accessibility of information.

Percentage Of Time 5% DescriptionSchedule Coordination

• Maintains multiple schedules such as those for department/program events, room utilization, academic term schedules, Honor Thesis activities and colloquia or workshops.
• Coordinates major recurring department activities including those with related departments, external participants, etc.
• Coordinates schedules and itineraries and orients new or visiting faculty, staff, and guest speakers.

Percentage Of Time 10% -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned