Administrative Assistant III - BizTek People : Job Details

BizTek People is seeking an experienced Administrative Assistant with a background in Investment Banking for a client located in New York, NY!

Work Schedule: In-office, Monday through Friday, 8:30 a.m. to 5:00 p.m.

Overview: A detail-oriented Administrative Assistant is needed to support multiple officers and associates in a fast-paced Investment & Corporate Banking environment. This team player will act as a temporary assistant to the department and collaborate with the broader administrative team as needed.

Responsibilities:

• Coordinate travel arrangements for senior staff, including ground transportation, flights, and hotel accommodations
• Process detailed and timely expense reports via Concur for employee reimbursement; follow up on missing receipts and payment status as necessary
• Schedule and coordinate meetings using Outlook; manage officer availability, organize guest passes, and arrange catering as required
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients, liaising with senior-level individuals across the firm
• Communicate firm policies and procedures regarding client entertainment
• Support general office functions such as ordering supplies and managing mail distribution

Qualifications:

• Extensive experience with Concur
• Strictly 5 years+ of administrative experience, preferably in the finance industry
• Proficient in Microsoft Office, especially Outlook, Word, and Excel
• Excellent verbal communication and telephone skills
• Detail-oriented with a consistently positive and professional demeanor
• Strong ability to multitask and work independently in a team setting
• Familiarity with corporate office standards including professionalism and business etiquette
• Exercises sound judgment, discretion, and maintains a high level of confidentiality

Education:

College degree