Administrative Assistant III - University of North Georgia : Job Details

About Us Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus. Job Summary The University of North Georgia is accepting applications for an Administrative Assistant III position in the School of Communication, Film & Theatre. CFT is an interdisciplinary academic unit housing three distinct but collaborative disciplines. This position is responsible for scheduling courses for all three academic programs on all campuses as well as working with counterparts at Brenau to schedule theatre courses, obtaining and storing all documents required of faculty, managing schedules for the director and associate directors, reserving space for extracurricular activities, acting as the receptionist and public face of the School, purchasing, and file maintenance. In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal. Responsibilities

• Communicating with and assisting UNG faculty, students, and staff by responding to requests and complaints and offering guidance/options to a satisfactory conclusion; preparing and sending intercampus mail
• Sorting and distributing incoming mail
• Coordinating receipt of official documentation for all new hires.
• Initiating annual evaluations each semester and ensuring confidentiality.
• Obtaining all required syllabi, roll verifications, low cost/no cost course documentation, textbooks, and gradebooks for all CFT faculty on all UNG campuses and our partner institution Brenau University; and overseeing posting of faculty office hours and class schedules each semester.
• Assisting with course scheduling for all CFT programs; inputting course schedules in the Banner system for all campuses, including courses cross-listed with Brenau University and the Georgia Film Academy.
• Providing assistance during student advising and registration periods, giving tours to prospective students, providing syllabi, and facilitating all student paperwork (course substitutions, overload requests, ILAs, field trip forms), and getting UNG credentials for Brenau University students.
• Putting in requests for Reservations for all of CFT, approving Room Reservations for the Nesbitt, Film and Digital Media, and Performing Arts buildings; serving as building coordinator and supervising upkeep of facilities, workrooms, maintenance requests, work orders, and IT requests.
• Administering travel forms and all other faculty related paperwork including: Affiliate paperwork for Brenau University faculty/staff and guest artists, REP192, Contract Addendums, Emergency Contact Forms, PAFs, PT forms, and other university business forms; assisting with travel arrangements and completion of expense reimbursement requests.
• Collaborating with the School Business Officer on the CFT budget and purchasing supplies and equipment unique to the Communication and Film & Digital Media programs, including reconciliation of purchasing card transactions and budget tracking.
• Scheduling and coordinating school events and meetings, including appointments and meetings for the Director and three Associate Directors, and serving as the Business Director of the Georgia Film Festival.

Knowledge, Skills, & Abilities

• Knowledge of office practices, procedures, systems and equipment.
• Requires advanced knowledge of grammar, spelling, punctuation, and simple mathematical functions like percentages, ratios, etc.
• Requires a general working knowledge of the school's disciplinary and artistic areas.
• Microsoft Office products such as Word, Excel, PowerPoint, Adobe, and Banner, or other office software.
• Excellent customer service skills.
• Willingness to learn new skills and the ability to work independently.
• Ability to prioritize tasks
• Ability to maintain records, gather and process information
• Ability to work unsupervised; ability to maintain confidentiality.
• Ability to compose correspondence, prepare newsletters and create forms.
• Ability to work effectively with faculty, staff, students, employers and community.
• Ability to maintain confidentiality of student and departmental records of a sensitive nature.

Required Qualifications

• Bachelor's degree required
• One (1) year of administrative experience required, or an equivalent combination of education and experience required

Required Documents to Attach

• Resume
• Cover Letter
• Unofficial Transcripts
• Contact Information for Three Professional References

USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Institutional Values The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Equal Employment Opportunity The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans. Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position will not travel

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires. Background Check

• Position of Trust + Education & Credit