ADMINISTRATIVE ASSISTANT III - 22010636 - Florida State Jobs : Job Details

The essential functions are to provide administrative, technical and specialized clerical support to the General Counsel and Director of Case Management. The successful candidate will have experience in and enjoy the flexibility of working in both areas competently while contributing to the broader needs of Court Administration. Uncompromising integrity and confidentiality is required of the individual in this position. Occasional travel to the other Circuit courthouses is required.

Examples of Work Performed:

• Provide administrative support for various operation and programs to the General Counsel and Director of Court Management.
• Prepare correspondence, memoranda, court orders, reports, e-mails and other documents.
• Organize process server application process and court appointed attorney applications.
• Work independently under general supervision according to procedures while developing work methods and sequences; strict confidentiality is mandatory.
• Interact with Judges, non-judicial officers, state court system personnel, vendors and the general public.

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

Minimum Qualifications:

High School Diploma Preferred: Experience working in public administration or legal field. AND/OR One year of experience in a business setting as an administrative assistant or other support role.

Knowledge Skills and Abilities:

• Ability to build collaborative working relationships with managers and supervisors.
• Exceptional ability to prioritize and work on multiple projects while delivering results.
• Attention to detail and the ability to make decisions.
• Good oral and written communication and interpersonal skills.
• Strong knowledge of Microsoft Office Outlook, Word and Excel.
• Ability to work independently and think analytically.
• Strong team skills with the ability to be flexible.

Additional Information:

During the Application Process please upload the following ATTACHMENTS if applicable:

• Proof of education
• Proof of certifications

Notice: Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) ###-#### at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call 711.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.