Administrative Assistant II - University of North Georgia : Job Details

About Us Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus. Job Summary The University of North Georgia is accepting applications for an Administrative Assistant II on the Cumming campus. This position is responsible for providing executive level administrative support and managing the day-to-day activities of the Office of the Executive Director for the Cumming Campus. This position acts on behalf of the Executive Director to numerous constituents externally and within UNG as needed. The position is responsible for event management for the Cumming Campus both in planning campus events, working with other partners on external events, and assuring spaces are prepared for all events. Responsibilities

• Develop, implement, and coordinate campus administrative processes to support campus goals.
• Provide first response to student, faculty, and staff needs for UNG departments not on Cumming Campus in delivery of services, specifically Card Services and Auxiliary vending operations.
• Serve as coordinator for Info Desk personnel; maintain administrative records and files; arrange for rooms for CE courses, academic classes and special events for employees, campus and community; Act as liaison on behalf of Exec Director with departments on campus and throughout the institution, Board of Regents, and other schools within the University System of Georgia and the general public.
• Facilitates campus community-related events by coordinating with university administrators, vendors, performing groups, community organizations, special guests, event support staff, and others as appropriate. Coordinate facility, catering, custodial, location set-up, audiovisual, concessions, safety, security, photography, and personnel needs for each community related event.
• Tracks, monitors expenses for events and prepares reports as needed. Serves in a lead role for the planning and execution of the annual Backyard Bash signature event held on campus to raise scholarship funds.
• Other related duties, as assigned, to support the success of the Cumming Campus
• Enter academic class schedules into Banner.
• Serve as approver/manager for the UNG Event System, Series 25, working with departments, faculty and community personnel to ensure the best utilization of campus space Assign faculty offices and maintain schedules, keys and key inventory for all offices. Maintains records of faculty and staff office assignments, faculty office hours, telephone listings and email distributions.
• Provide critical coordination activities as related to management of the physical facilities on the Cumming Campus.
• Serve as the Building Coordinator for the campus emergency plan.
• Responsible for coordinating building opening and closing hours with all campus constituents to include modifying the on-line access control system as needed weekly.
• Provides weekly building class and event schedule to campus constituents for awareness and for quick instructional room changes if needed due to unforeseen circumstances.
• Identify maintenance work needed and enter work requests into Facilities, on-line system, School Dude.
• Select and purchase office supplies and equipment for campus as needed and monitor campus needs for new items.
• Oversee all campus equipment needs, including upkeep. Manage campus copier/printer contracts for compliance and reporting.
• Coordinate campus leadership meetings, maintaining and sharing notes with staff via Sharepoint/Teams; provide highly confidential administrative support to faculty and staff.
• Provide notary & I9 processing service as needed.
• Develop and implement policies, procedures, and related projects to further the success of the Cumming Campus.
• Manage Executive Director's calendar by scheduling and tracking appointments, gathering appropriate documents, developing agendas, and monitoring schedules to ensure that all appointments flow smoothly.
• Coordinates internal leadership meetings and other meetings as needed.
• Provides administrative support of a highly confidential nature to include budget reconciliation, travel expense submittals, and UNG Foundation deposits and reimbursements.
• Coordinate payment kiosk system to include retrieving funds submitted and transferring them to the Dahlonega campus.
• Serve as point of contact for digital signage for campus; maintain and update signage as needed; serve as approver for items for campus bulletin boards
• Provide backup assistance during student advising and registration periods; Open House, NSO and Weeks of Welcome
• Supervise student workers & manage their schedules; assist with processing them in/out.

Knowledge, Skills, & Abilities

• Extensive knowledge of campus and general office policies and procedures.
• Excellent oral and written communication skills; effective organizational and time management skills.
• Must have excellent interpersonal skills and enjoy working with students, staff, and faculty.
• Ability to interact effectively with internal customers and external agencies.
• Must be able to set priorities and meet deadlines.
• Must be able to work unsupervised.
• Must maintain highest degree of confidentiality.

Required Qualifications

• High School Diploma or GED required
• Ability to obtain Notary
• Requires five years of clerical or administrative experience; or equivalent combination of education and experience

Preferred Qualifications

• Bachelor's Degree preferred

Required Documents to Attach

• Resume
• Cover Letter
• Contact Information for Three Professional References

USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Institutional Values The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Equal Employment Opportunity The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans. Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel
• This position requires security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires. Background Check

• Position of Trust + Credit