Administrative Assistant II, Center for Professional Exploration and Development - San Juan College : Job Details

This position is responsible for providing administrative support for the Center for Professional Exploration and Development.

Major Duties:

• Assists in preparations for programs and events; provides support to faculty, staff, presenters and facilitators; develops menus and schedules food and beverage service.
• Maintains center files and records.
• Coordinates travel arrangements and processes travel reimbursement requests.
• Processes spend authorizations.
• Maintains the department calendar.
• Maintains office equipment and supplies; makes purchases as needed.
• Creates expense reports for purchase card transactions.
• Assists in maintaining the professional library collection.
• Tracks budgeted funds; expenses accounts; manages spreadsheets.
• Sorts and distributes incoming mail.
• Performs related duties.

Knowledge Required by the Position:

• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, and copier.
• Skill in oral and written communication.

Supervisory Controls:

The Director of Training and Professional Development assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

Guidelines:

Guidelines include college and center policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Complexity/Scope of Work:

• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for the operations of the Center for Professional Exploration and Development. Successful performance contributes to the efficiency and effectiveness of center operations.

Contacts:

• Contacts are typically with co-workers, other college employees, vendors, and employees of partner institutions.
• Contacts are typically to give or exchange information, resolve problems, and provide services.

Physical Demands/Work Environment:

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office.

Supervisory and Management Responsibility:

None.

Minimum Qualifications:

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Required Documents to be Submitted with Application:

• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References (Required)
• Letters of Recommendation (Optional)

EEO Statement:

San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.