Administrative Assistant - HR Support - Nebraska Staffing : Job Details

The primary role of the Administrative Assistant - HR Support is the day-to-day administration of company policies and procedures for recruiting, onboarding, employee files and databases, benefits, personnel policies, and safety programs.

Essential Duties and Responsibilities

• Welcome new employees to the organization by meeting for onboarding paperwork, sending offer letters out and conducting new hire orientation.
• Keep employee records up to date in HRIS by processing employee changes in a timely manner.
• Maintain hard-copy and electronic personnel files in compliance with applicable legal requirements.
• Answer employee questions and address employee concerns.
• Distribute performance reviews and ensure company compensation policies and grading structure are being followed.
• Responsible for I-9 file maintenance and compliance.
• Complete employment verifications and inquiries.
• Manage tuition reimbursement process.
• Respond to unemployment claims and represent Goodwill in appeal hearings.
• Compile required HR reports.
• Cross train into other areas of HR to serve as a back-up for other Human Resource Team Members.
• Meet or exceed attendance expectations for this position.
• Actively maintain a safe, healthy, and positive environment that promotes the physical and emotional well-being of employees, customers, and participants.
• Other duties as assigned.

Individual Development and Interpersonal Skills

• Personally participate in ongoing professional growth, education and development as well as supporting others in their efforts to develop.
• Must have excellent working relationships with supervisor, co-workers, and interdepartmentally.
• Good organizational, time management, verbal and written communication skills.
• Ability to work in a fast-paced environment and be flexible.

Organizational Development

• Educate customers and the community about the mission and vision of the organization.
• Demonstrate the Goodwill core values through actions and words.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience

• Bachelor's Degree in Human Resources or a related field preferred.
• One year of Human Resources experience preferred.
• One to two years of administrative support experience preferred.
• High school diploma, GED, or equivalent required.
• Knowledge of Microsoft Office software required.
• Bilingual in English and Spanish preferred.

Certificates, Licenses, Registrations

• First Aid and CPR certification.

Knowledge, Skills, and Abilities

• Excellent time management and attention to detail.
• Ability to maintain confidentiality.
• Ability to prioritize among multiple projects.
• Self-motivated and able to work with minimal supervision.
• Ability to maintain accuracy.
• Ability to travel within the Goodwill service area.
• Must be able to work flexible hours including evenings.
• Ability to remain calm in high-stress situations.
• Ability to remain patient with difficult situations.