Administrative Assistant, Gifted and Talented/Nursing Services (Temporary) - Mesa County Valley School District 51 : Job Details

Position Type: Administrative Support Staff/Administrative Assistant Date Posted: 9/4/2025 Location: Compass Building Date Available: 2025-26 Closing Date: 09/09/2025 Temporary for the 2025/26 School YearJob Title: Administrative Assistant, Gifted and Talented/Nursing Services Pay Program: Support Staff, Non-Exempt Pay Range: Range 12 $23.19 - $25.78 Work Year: 10 months (207 Days / 8 Hours) Reports to: Director of Gifted and Talented Direct Reports: This position has no supervisory responsibilities. Summary Operating under the guidance of the Director of Gifted and Talented, this position provides primary administrative, clerical, and operational support to ensure the smooth day-to-day functioning of the department. This position coordinates office operations, manages communications, assists with budget and purchasing processes, maintains department databases and student records, supports meetings and events, and handles specific responsibilities for district Health Services. The role serves as a central point of contact for GT teachers, parents, school staff, and community members, ensuring timely and accurate communication, resource distribution, and logistical coordination. This position works closely with department leadership to support programs, maintain compliance with district and state requirements, and facilitate effective service delivery across schools. Essential Responsibilities - To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of responsibility, percent of time and work year may vary based on department or building assignment. Job Responsibility Description

Gifted and Talented (GT) Department Support

Serve as the primary support for the GT Department, overseeing daily workflow, mail, and general office operations.

Prepare, coordinate, and distribute department materials,including correspondence, memorandums, assessments, newsletters, bulletins, reports, web pages, and student resources.

Respond to phone, email, and in-person inquiries, routing and relaying information to appropriate staff as needed.

Manage annual universal screening setup and logistics, including CogAT/NGAT contracting and ordering, collaborating with the Assessment Department to roster students, set user permissions, and troubleshoot during administration.

Maintain accurate GT student records, including Advanced Learning Plans in Synergy and Enrich, identified and talent pool tracking, redacting Bodies of Evidence, and ensuring service timelines are met.

Manage district subscriptions and student enrichment tools (e.g., Beast Academy).

Budget, Purchasing and Financial Support

Assist in managing department program and grant budgets.

Process purchase orders, purchase card transactions, and petty cash in compliance with district policy.

Provide financial data and reports, particularly for grant compliance requirements.

Coordinate and process orders for supplies, teacher resources, and curriculum materials for building-level programs.

Oversee office supply orders and purchasing for the department.

Data Management and Reporting

Compile and distribute GT demographic data, testing results, Enrich Advanced Learning Plans, and other targeted GT population reports.

Gather, verify, and arrange complex data from multiple sources to ensure accuracy.

Input and maintain GT student databases with accurate and timely updates.

Meeting and Event Coordination

Schedule and coordinate meetings for staff, parents, and students, ensuring timely notification to all participants.

Arrange room setups for large inservice meetings, cross-training sessions, and conferences.

Nursing Department Services Support

Coordinate scheduling and logistics for the District's CPR training program, including initial certifications, renewals, and compliance with legal requirements.

Monitor and maintain Automated External Defibrillators (AED) throughout the District, ensuring equipment is operational and properly supplied.

Provide administrative support for health services operations, including: Preparing for health assistant and quarterly nursing meetings, tracking mileage for staff, processing travel for conferences (e.g., CASN, diabetes), and ordering and managing health services supplies.

Support medical homebound student services by coordinating with schools and providers, processing mileage requests and timecards, and communicating procedures with school staff.

Respond to general health services inquiries and route to appropriate staff or resources.

Education and Experience Acceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District.

• High school diploma or equivalent, plus courses in business, office management, bookkeeping, office technology and/or office skills required.
• Two years' experience in an office management or an administrative assistant position required.
• Prior school district experience preferred.

Licenses, Registrations or Certifications

• Criminal background check required for hire
• Valid Colorado driver's license or valid Colorado identification required

Knowledge, Skills and Abilities

• Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities
• Clear and effective written and verbal communication skills
• Strong customer service skills, with the ability to provide support in a professional and approachable manner
• Commitment to handling sensitive and confidential information with the highest ethical standards
• Strong interpersonal skills to collaborate with staff and various stakeholders
• Ability to lead, communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds
• Ability to follow applicable federal, state, local laws and Board of Education policies, in addition to building and department procedures
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
• Exceptional customer service, collaborative decision-making and interpersonal relationship building skills
• Well-developed basic math, accounting, and statistics background
• Strong ability to use de-escalation techniques and to defuse occasional stressful situations
• Well-developed writing, organizational, scheduling, report writing and record keeping skills
• Ability to work independently as needed with minimal direction and/or supervision
• Ability to manage multiple priorities and frequent interruptions in a timely manner
• Ability to be adaptable and flexible with collaborative critical thinking and problem solving capabilities
• Operating knowledge of and experience with office software such as Google Suite, and Office word processing, spreadsheets, and email
• Operating knowledge of and experience with typical office equipment, such as phone systems, copier, scanner, fax machine, etc
• Operating knowledge of student tracking database and website administrative software required within 60 days of hire
• Operating knowledge of maintenance, supply ordering, and mail systems within 30 days of hire

Salary & Benefits: View all salary schedules for the current school year at: Information regarding D51 Benefits can be found here: