Administrative Assistant for Sales Department - Ultimate Staffing : Job Details

Position Overview

Ultimate Staffing Services is actively seeking a dedicated and detail-oriented Sales Department Administrative Assistant to join their client's dynamic team. This role is essential in ensuring smooth operations within the Sales department by supporting various administrative and customer-related tasks. The position is based in Fresno, CA, and requires a candidate who can effectively manage relationships, communicate effectively, and assist with promotional and sales activities.

• Ensure an excellent customer and broker experience by developing and managing existing broker relationships, communicating company strategy, goals, and objectives to brokers and internal departments.
• Assist in preparing promotional materials and provide feedback to the Sales team, including upselling and promoting current sales, promotions, and deals.
• Expand knowledge of the product line, offering in-depth product knowledge, including features and benefits.
• Support Trade and Sales departments in annual planning and reviewing customer trade planners.
• Provide accurate market information and communicate changes, acting as a liaison between Sales, Finance, and Procurement.
• Collaborate with trade, deductions, procurement, and customer service departments to ensure effective communication.
• Drive sales through customer engagement, suggestive selling, and sharing product knowledge.
• Establish sales calls and coordinate meetings as needed.
• Document sales by creating or updating customer profile records in Salesforce.
• Create PowerPoint presentations for the sales department.
• Maintain confidentiality regarding proprietary business information, new product lines, customer information, and pricing.
• Ensure a safe work environment by following safety, health, and environmental policies and regulations.
• Participate in meetings, provide information and reports, and attend training sessions as needed.
• Conduct weekly/monthly store checks and manage weekly sample requests.
• Support forecasting by entering and maintaining accurate sales forecasts with the Sales and Finance teams.
• Manage broker-related documentation, including contracts, promotional agreements, and compliance records.
• Assist in calculating broker commissions and incentives in collaboration with the Finance Manager.

• High School Diploma or GED and a minimum of a BS Degree in a related field.
• 2-4 years of experience in a retail sales management capacity is desired.
• Ability to multi-task, prioritize, work independently, and perform well under pressure.
• Excellent interpersonal and communication skills, both written and verbal.
• Must have a clean DMV record and the ability to travel.
• Must be located in Fresno, CA, or willing to travel weekly.

Monday to Friday, first shift.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.