Administrative Assistant for EMS Ryan Family Student Center - Penn State University : Job Details

The College of Earth and Mineral Sciences (EMS) is seeking a motivated and enthusiastic professional to serve on an administrative team providing support to undergraduate academic advising, recruitment, career counseling, learning support, and engagement activities within the Ryan Family Student Center, a busy and exciting place centered on building student community and fostering student success.

Minimum Education, Work Experience & Required Certifications:

If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience. Required Certifications: None.

If filled as Administrative Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None.

Duties include scheduling advising appointments; managing social media accounts, submitting work orders; reserving rooms; answering phones; handling inquiries from parents, prospective students, and current students; assisting with office communications and newsletters; arranging visits for prospective students and their families; and assisting with college recruitment, retention, and advising activities as well as other undergraduate programs.

The applicant will be responsible for overseeing center operations (ordering supplies, ensuring the caf area is clean, helping to supervise student front-desk workers), and covering the front-desk duties when needed. Proficiency with Microsoft Office or comparable software suite is required; familiarity with SIMBA, LionPATH, Slate, and Starfish systems is preferred.

Excellent interpersonal, organizational, and written and oral communication skills, flexibility in handling and prioritizing multiple tasks, and a strong commitment to teamwork and inclusiveness are essential.

Application materials should include both a cover letter and resume. The position will be filled at a level consistent with the candidate's education and relevant experience.

Given the operational nature of this position, this employee will be expected to follow Penn State's standard 40-hour work schedule from 8:00 a.m. - 5:00 p.m., Monday through Friday, with very limited remote work (approximately one day per month) available depending on the nature of the position's tasks. After-hours and overtime work may be required with ample advance notice.

Review of applicant materials will start shortly after the posting date, and the position will remain open until filled, with the possibility of starting ASAP. Inquiries about the position may be directed to [email protected].

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $34,800.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.