Administrative Assistant (FEW) - Starks Industries Llc : Job Details

KEY DUTIES and RESPONSIBILITIES:

• Monitor and prepare purchase requests for contract actions and modifications.

• Enter data and generate reports related to financial and acquisition activities.

• Assist with preparation of financial reports and contract closeout documentation.

• Review invoices to ensure alignment with contract terms, rates, and periods of performance.

• Enter invoice data into the Unified Financial Management System (UFMS) for processing.

• Support quarterly monitoring of open obligations and assist with reconciliations and audit-related closeout memos.

• Perform data entry tasks in support of the procurement and finance staff.

• Generate and prepare reports for planning and management purposes using government systems and databases.

• Maintain communication with internal customers to provide timely updates on procurement and fiscal matters.

• Issue funding numbers for approved litigation and purchase requests.

• Provide automated and clerical support to Supervisory Administrative Services Specialist, Budget Officer, and Contracting Officers.

• Use personal computers for word processing, spreadsheets, mass mailings, database management, and label generation.

• Apply knowledge of procurement and fiscal policy, inventory file systems, and case file organization to ensure task accuracy and regulatory compliance.

• Some college required; Associate's Degree (AA) preferred.

• Qualified typist (minimum of 20 WPM).

• Minimum one (1) year of experience in administrative support; experience in finance, procurement, acquisitions, or accounting preferred.

• Ability to produce high-quality work while managing multiple deadlines and working independently in a fast-paced, deadline-driven environment.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Strong organizational and data entry skills.

• Familiarity with federal procurement and fiscal processes.

• Competence in operating common office equipment and software.

• High level of initiative, effort, and commitment to completing assignments accurately and on time.

• Clear and professional communication skills; ability to manage competing priorities effectively.