Administrative Assistant/Data Coordinator - Camden County College : Job Details

Position Information Position Information (Default Section) Title Administrative Assistant/Data Coordinator Overview Camden County College (CCC) is a leading two-year community College with campuses in Blackwood, Cherry Hill and Camden, New Jersey. In addition, the college operates a Regional Emergency Training Center to educate and train police and fire academy professionals as well as a partnership with the Joint Health Sciences Center in the Camden City educational hub. The college is proud of its status as a Hispanic-serving and military friendly institution. As a leading employer in the region, CCC offers dynamic opportunities for educators, academic leaders, and professionals who are passionate about shaping the future of education and workforce development. Joining CCC means becoming part of a mission-driven institution that values diversity, innovation, and excellence. Our faculty and administrative teams are dedicated to student success, academic rigor, and community engagement, making CCC an exciting and rewarding place to work. Choose CCC for competitive salaries and comprehensive benefits, including health, retirement and tuition assistance. Location Camden City Campus Department Adult Basic Skills Program Days and Hours AY: M-F 8:30am-4:30pm; SMR: M-R 8:00am-5:00pm Requisition NumberJob DescriptionPOSITION GOALS

• The Administrative Assistant/Data Coordinator will report directly to the Director of Adult Basic Skills and will manage administrative functions, facilitate communication, and ensure the smooth operation of the ABS Program. This position requires a highly skilled individual with superior computer, communication, and research abilities, coupled with a proven capacity for effective time and data management. Maintaining the highest standards of confidentiality regarding data, student information, and leadership discussions is paramount.
• The Administrative Assistant/Data Coordinator will remain consistent with Camden County College's acknowledgement of the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community's traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, in our workplaces and society.

ESSENTIAL FUNCTIONS

Prepare confidential correspondence and reports for the Director, including student data for various stakeholders.

Manage internal and external email communications with timely and professional responses.

Maintain program budgets and procure necessary administrative and instructional materials.

Independently manage projects and initiatives with the Director's final approval.

Schedule and support the Director's meetings, including agendas, minutes, and document distribution.

Support program and staff with time entries, event planning, and professional development participation.

Process student data related to intake, test scores, and program completion.

Represent the Director and ABS program at local meetings and community outreach events.

Assist the Director with evening cohorts and overall ABS program oversight, including:

• Calendar management
• Program planning and monitoring
• Reviewing performance data and contract compliance
• Compiling and updating ABS data spreadsheets for reporting
• Managing student attendance data in LACES and attending related trainings.

Perform general office duties, including phone management, photocopying, scanning, and faxing.

Maintain confidential and professional communication with all stakeholders.

Comply with all safety, fire, and smoking regulations.

Complete all mandatory compliance and safety training.

Perform all other duties as assigned.

Minimum Qualifications

Bachelor's degree required. Minimum 3 years of secretarial/clerical experience supporting program leadership.

Proven ability to anticipate executive needs and provide proactive administrative support.

Demonstrated experience in conducting research and presenting findings clearly.

Proficiency in Microsoft Office Suite (including spreadsheets), Finance Enterprise, and LACES.

Strong understanding of reporting program metrics, trends, and percentile changes.

Excellent organizational skills, attention to detail, and customer service orientation.

Superior written and verbal communication skills.

Valid driver's license and ability to travel occasionally within Camden County.

Bilingual skills preferred.

Familiarity with GED registration and processes is a plus.

Benefits Camden County College offers a comprehensive benefits package to our full-time employees that includes medical, prescription, dental plans, life insurance, short & long- term disability, retirement plans, and a flexible spending account. The College also offers a generous paid time off policy, as well as paid holiday time. Additional benefits include an Employee Assistance Program (EAP), tuition reimbursement, tuition waiver programs and professional development opportunities. Special Instructions for Applicants **This position required constant mobility throughout college locations, dexterity in working with computers is mandatory. Published Salary Range $48,500-$50,000 Job Open Date 09/05/2025 Job Close DateOpen Until Filled Yes Job Category Administrative/Staff Application Types Accepted Main App - Applicant