Administrative Assistant - Campus Ops - Midwestern Baptist Theological Seminary : Job Details

Report toDirector of Campus OperationsDepartmentCampus OperationsFLSA StatusSalary Non-ExemptJOB PURPOSEProvide administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.ESSENTIAL FUNCTIONSEffectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately, delivered with high quality, and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Job Duties include, but are not limited to:

• Contribute to team effort by accomplishing related results as needed
• Handle sensitive information in a confidential manner
• Answer and direct phone calls
• Provide general support to visitors
• Handle multiple projects
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Resolve administrative problems
• Organize and schedule department meetings
• Submit and reconcile expense reports
• Prepare and monitor invoices
• Maintain computer and manual filing systems
• Maintain contact lists
• Assist in the preparation of regularly scheduled reports
• Assist in posting open positions and monitoring incoming applicant responses
• Responsible for verifying and approving time sheets for all salary non-exempt, part time and Federal Work Study employees.
• Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Reply to email, telephone, or face to face enquiries
• May be required to fill in for mail clerk when needed

QUALIFICATIONS / REQUIREMENTS

• Christian with high integrity, actively pursuing a relationship with God
• High school diploma or equivalent, required; Bachelor's degree preferred
• Some admin or assistant experience preferred
• Proficient in MS Office (Excel, Outlook, Word)
• Knowledge of office management systems and procedures
• Excellent time management skills, able to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent customer service skills required
• Excellent written and verbal communication skills
• Positive attitude
• Desire and willingness to learn
• Strong organizational and planning skills
• Able to pass background screening, including driving record
• Eligible to work in the United States

BENEFIT PACKAGEFull-Time employees are offered a comprehensive benefit package including:

• Medical
• Dental
• Vision
• Telehealth
• Health Savings Account
• Flexible Spending Accounts for Medical and Dependent Care
• Employer Paid Life & AD/D for the employee as well as dependents
• Voluntary Life & AD/D
• Employer Paid Long Term Disability
• Voluntary Short Term Disability
• Voluntary Supplemental Benefits
• 403(b) Retirement
• Paid Sick Leave and PTO
• MBTS / Spurgeon College Tuition Reimbursement for employee and dependents
• Access to on campus cafeteria and coffee shop
• Access to on campus gymnasium, exercise facilities, etc.

WORKING CONDITIONS

• Monday through Friday, 8 am to 4:30 pm
• Office and work-shop environment

PHYSICAL REQUIREMENTS

• Frequently required to sit or stand for periods of time at desk or computer station
• Occasionally required to stand, walk, and reach with hands and arms.
• Able lift and/or move up to 25 pounds.
• Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties or skills required for the position.Midwestern Baptist Theological Seminary is an Equal Opportunity EmployerMidwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation