Administrative Assistant Assistant Book Keeper Part Time - Marcelli Steel : Job Details

Company Overview: We are a busy growing structural steel company specializing in commercial and industrial steel fabrication. Our team takes pride in delivering high-quality projects with integrity and precision. We're looking for a reliable and detail-oriented Bookkeeper & Administrative Assistant to join our office and help support the financial and organizational functions of our business.

Key Responsibilities:

Bookkeeping:

Assist with Invoicing, accounts payable and receivable

Enter New Employees into payroll systems

Process Certified Payroll as needed

Maintain accurate and up-to-date financial records using QuickBooks (or your accounting software)

Assist with financial reporting and tax preparation and Insurance Audits

Administrative Support:

Answer phone calls and emails; route inquiries appropriately

Maintain organized digital and paper filing systems

Order office supplies and maintain inventory

Schedule meetings as needed and support project managers with administrative tasks

Help coordinate subcontractor and vendor documents (e.g. W-9s, COIs, lien waivers)

Other clerical tasks as needed

Qualifications:

Proven experience in bookkeeping and administrative roles (construction or steel industry a plus)

Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational and time-management skills

High attention to detail and accuracy

Ability to work independently and manage multiple tasks

Excellent verbal and written communication skills

Pay: Hourly Based on Experience

Benefits:

Flexible scheduling within business hours

Supportive and experienced team environment

Opportunity to grow with a stable and reputable company

Retirement Plan offered after 6 months through MyCTSavings

Hours: Part-Time, 25–30 hours per week (+/-), Monday–Friday

Work Hours: 9:00 AM start, end time varies based on workload (no later than 5:00 PM)

How to Apply: Please send your resume and a brief cover letter outlining your experience and availability