ADMINISTRATIVE ASSISTANT 4-MAINTENANCE OPERATIONS - Government Jobs : Job Details

This listing closes on 7/22/2025 at 11:59 PM Central Time (US & Canada).

Employer: State of Louisiana

Salary: $2,732.00 - $4,682.00 Monthly

Location: Monroe, LA

Job Type: Classified

Job Number: 403SCY-210573-GOL

Department: Office of Juvenile Justice

Opening Date: 7/15/2025

Closing Date: 7/22/2025 at 11:59 PM Central Time (US & Canada)

Office of Juvenile Justice

Swanson Center for Youth at Monroe

4701 South Grand St, Monroe, LA 71202

This vacancy is located at the Swanson Center for Youth in Monroe, Louisiana.

The Office of Juvenile Justice (OJJ) serves youth who have been adjudicated delinquent or Families in Need of Services (FINS). We are responsible for youth assigned to our care by the court system, for either supervision or custody in residential placement or secure care. OJJ also provides services to youth under local court

Our Mission: The Office of Juvenile Justice protects the public by providing safe and effective individualized services to youth, who will become productive, law-abiding citizens.

Our Vision: OJJ is a quality system of care which embraces partnerships with families, communities and stakeholders to assist youth in redirecting their lives toward responsible citizenship.

Guiding Principles: H - Honesty - To be honest; do everything with integrity. A - Achievement - To be outcome-oriented in achieving results consistent with our mission. V - Versatility - To value, promote and support diversity and cultural competence. E - Ethical - To be ethical; to do the right thing, both legally and morally. F - Focused - To be focused on empowering people to succeed. A - Accountable - To be accountable for the effective and efficient management of resources. I - Informed - To be informed and guided in our decisions by appropriate and valid data. T - Team Players - To be an effective and efficient team of professionals. H - Harmonious - To be inclusive involve all parties, both external and internal, who need to be part of the process.

HAVE FAITH: Together we help change lives.

MINIMUM QUALIFICATIONS: Three years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Responds to requests for information; may require interpretation of department rules and regulations.
• Independently composes and types correspondence involving complex, sensitive, and non-routine matters.
• Represents supervisor in various matters, providing input, and possibly exercising signature authority.
• Serves as liaison between supervisor and staff members.
• Assesses importance of issues or conflicts, and briefs supervisor.
• Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• May attend meetings and transcribe minutes.
• May type contracts, secure appropriate signatures, and track contracts through the approval process.
• Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Position-Specific Details:

An ideal candidate will possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
• Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting. How to apply: To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy contact: Garilyn London OJJ/Human Resources [email protected]. In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment. The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

If you are contacted for an interview, please let us know at that time if you will need special accommodations. NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License and clear a background check. This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at Parental Leave Up to six weeks paid parental leave More information can be found at Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees