Administrative Assistant 3 - PDS Defense : Job Details

Administrative/Clerical

Administrative Assistant 3 Hill AFB, UT Posted: 8/7/2025

Job Description

Job ID#:

212487

Job Category:

Administrative/Clerical

Position Type:

Associate - W2

Duration:

104

Shift:

1

PDS Defense, Inc. is seeking an Administrative Assistant 3, at Hill AFB, UT. Job ID#212487

Job Description:

Seeking an Administrative Assistant 3 to support our Minuteman III Propulsions Systems Support Contract (PSSC) program. This position will be served on-site at Hill AFB, Utah.

Responsibilities:

• Performs reception duties at entrance to Hill AFB office; welcomes visitors, keeps visitor log sheet, maintains badging, etc

• Initiator of all government access forms, maintaining standards to ensure forms are filled out properly and follow the government process

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts

• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions

• Make domestic travel arrangements and process expense reports in a timely manner for assigned staff

• Attend staff meetings, publish agendas and follow-up on action items

• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering

• Helps maintain program tasks in the Jira platform and digital files on Microsoft Teams

• Provides secretary duties for our Configuration Control Board (CCB)

• Orders and maintains office supplies

Basic Qualifications for Administrative Assistant 3:

• High School diploma or equivalent and a minimum of 4 years professional experience as an Administrative Assistant or performing administrative work

• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)

• Ability to obtain and maintain a DoD Secret Security Clearance within a reasonable period of time as determined by the needs of the business

Preferred Qualifications:

• Strong interpersonal, communication and organizational skills

• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

• Strong ability to multi-task with competing priorities in a positive manner

• Experience in planning, coordinating and overseeing catering for corporate meetings

• Strong proofreading and document preparation skills

• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through

• Demonstrates outstanding verbal, interpersonal and written communication skills

• Familiarity with policies and procedures

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled