Administrative Assistant 2 - Maintenance - Springbrook (NY) : Job Details

Position Summary:Provides complex administrative support to a Director and/or programmatic department of Springbrook. Duties include general clerical, receptionist, and project based work. Project a professional image through in-person and phone interaction.Principle Duties and Responsibilities:* Welcomes and receives phone calls and individuals as the initial point of contact for both internal and external constituents.* Facilitate the work of a department head and their personnel by performing secretarial, clerical and administrative support functions.* Provide accurate and timely support of department personnel by typing, filing, telephone answering, and performing other clerical duties as necessary.* Provide administrative support of information by preparing and processing data input/output to Springbrook computer information systems.* Facilitate overall department communication effectiveness by coordinating departmental, interdepartmental, and external communications.* Facilitate efficient use of information technology in department by providing training and first-line support for computer systems as needed.* Aid department meeting effectiveness by scheduling, providing administrative support, and acting as a minute-taker as requested.* Aid in successful special project completion by providing clerical support, research, and data accumulation as requested.* Facilitate effective functioning of department by performing clerical, administrative, and other duties required within individual departments.* In addition to performing the duties of Administrative Assistant I, an Administrative Assistant II not only provides office related support services for a department, but also has primary responsibility for coordinating an important department function.* Frequent utilization of special job related skills or knowledge, e.g., compliance, benefits, department specific processes.* Requires a comprehensive knowledge of the program assigned.* Exercises discretion and independent judgement within understood policies.* Assume the duties of dispatching staff for the Facilities on-call phone when assigned.* All other duties as required.Qualifications, Skills & Knowledge Requirements:* Basic reading, writing, and arithmetic skills required. Associates degree required.* Minimum of (2) year of experience working in an administrative support position.* Must be able to work a flexible schedule.* Duties require professional verbal and written communication skills* Proficiency in or knowledge of using a variety of computer software and e-mail applications, especially Microsoft Excel, Outlook, and Word; have the aptitude to learn other computer software as necessary.* Meet the requirements to drive Springbrook vehicles as required.