Administrative Assistant 2 - Lewis-Clark State College : Job Details

LC State invites applications for the position of Administrative Assistant 2.Salary based on experience and qualifications: up to $21.00 per hour (30-40 hours per week)Required Qualifications:* Good knowledge of office support functions including:a. Using Microsoft Word, PowerPoint, Outlook, and Excelb. Filingc. Composing a variety of business documents, including official correspondenced. Researching, compiling, and summarizing data for reportse. Providing administrative support to an administrator, director, or senior staff member* Experience interpreting, applying, and explaining complex information such as regulations, policies, or services* Independently solving problems / performing liaison activities in a work setting* Coordinating activities requiring complex arrangements* The ability to maintain confidential informationPreferred Qualifications:* Associate's degree from a regionally accredited college or university.* Experience in Higher Education* Demonstrated proficiency with monitoring and managing budget processes.* Knowledge of state and local government organization structureResponsibilities:* Answer and direct phone calls, manage emails, and greet and receive guests, visitors, and colleagues who come into the office.* Research, analyze, and compile information to create comprehensive reports for various purposes.* Engage in active problem-solving and increase efficiency for Executive Assistant.* Prepare official correspondence, reports, and documents for review and processing in a timely manner. Maintain records and files.* Assist the Vice President of Institutional Research, Effectiveness and IT, and the Chief Communications & Marketing/State & Local Affairs Officer with travel arrangements, purchasing of supplies and reconciling p-card charges. Assist them with other office duties as needed.* Assist the Academic Affairs Administrative Coordinator with office duties as assigned, as well as supporting the planning and coordination of academic events.* Track expenses, as directed by and in coordination with the Executive Assistant.* Provide administrative and analytical support to direct reporting units under the Office of the President when necessary.* Learn and perform duties in adjacent roles to provide cross-coverage and support business continuity.* Perform other duties as assigned.Additional duties include direct and indirect activities to support recruitment and retention of students.Application Procedure: Please upload all of the following documents or your application may not be considered for review.* Cover Letter/Letter of Interest* Resume/Curriculum Vitae* Contact Information or Letters for three (3) Professional References* Unofficial Transcripts if earned (Official Transcripts requested upon hire)This position is open until filled. Posting will remain open until a suitable pool of candidates is identified.This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/VETS employer.