ADMINISTRATIVE ASSISTANT 1 - State of Tennessee : Job Details

Job Information

State of Tennessee Job Information Opening Date/Time 09/02/2025 12:00AM Central Time Closing Date/Time 09/08/2025 11:59PM Central Time Salary (Monthly) $3,595.00 - $4,488.00 Salary (Annually) $43,140.00 - $53,856.00 Job Type Full-Time City, State Location Nashville,TN Department Disability and Aging (DDA)

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF DISABILITY AND AGING (DDA), MIDDLE TENNESSEE REGIONAL OFFICE, DAVIDSON COUNTYA Motor Vehicle Records screening will be conducted prior to employment.This position is designed as Hybrid (In office and Remote).This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Necessary Special Requirements: Positions within the Department of Human Services may be required to:

Complete a criminal history disclosure form in a manner approved by the appointing authority;

Agree to release all records involving their criminal history to the appointing authority;

Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card.

Overview

Under general supervision, is responsible for professional staff work of routine difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail. This class differs from that of Admin Assistant 2 in that an incumbent of the latter performs work of greater scope and difficulty. Classes in the Admin Assistant sub-series differ from those in the Admin Services Assistant sub-series in that incumbents of the latter perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail.

Responsibilities

Performs a variety of general staff administrative duties to support program operations.

Serves as liaison between agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedures and regulations.

Provides external and internal training of procedures/guidelines as needed.

Analyzes, interprets and enforces existing policies and procedures.

Reviews work of others to determine program requirements are met.

Conducts grant monitoring to ensure compliance with grant requirements are met.

Monitors time in Edison to ensure employees have entered time correctly and supervisors have approved all exceptions.

Ensures facilities are adequately maintained according to environmental, health, and safety standards.

Competencies (KSA's)

Competencies:

Interpersonal Savvy

Plans and Aligns

Business Insight

Customer Focus

Communicates Effectively

Knowledge:

Clerical

Communications and Media

Customer Service and Personal Service

Skills:

Active Learning and Listening

Mathematics

Monitoring

Reading Comprehension

Time Management

Abilities:

Written Comprehension

Auditory Attention

Speech Clarity

Speech Recognition

Tools & Equipment

Personal Computer

Telephone

Retail Sales Equipment

Calculator

Fax Machine/Printer/Scanner/Copy Machine