Administrative Assistant 1 - East Stroudsburg University : Job Details

East Stroudsburg University is hiring for an Administrative Assistant 1! Located in the beautiful Pocono Mountains of Pennsylvania, ESU's proximity to New York City and Philadelphia provides convenient access to internships, careers and social activities. Just minutes from campus are the country's largest water parks, scenic Delaware Water Gap Recreation Area, Appalachian Trail, and other opportunities for recreational fun.As the Administrative Assistant 1 you will need to think creatively and be comfortable serving as the first point of contact for the department. You will be an active member of the University Police and Safety team and will work closely with the Chief of Police to support operations through conducting research, developing procedures, and generating reports. You will thrive in this role if you like combining your clerical or administrative background and excellent communication skills all while continuously coordinating with the team to ensure timely and effective service for the ESU campus community. To be successful in this position, the candidate must possess strong collaboration skills, handle confidential communications with care, and strong interpersonal skills to connect with customers.Your normal hours will be Monday to Friday 8:00 am to 4:30 pm, but you may have to flex your schedule from time to time based on the needs of the business to be a true Administrative Assistant 1. When our team shows up for work, they are energized and motivated to succeed - all while being the most crucial piece to keeping the ESU operations humming.What Will I Do At ESU? (AKA Essential Duties)* Manages all front-line communications.* Processes all departmental purchasing and procurement functions including travel requests andarrangements.* Manages the department's purchasing card for department staff.* Responsible for the management and inventory of all office supplies and equipment.* Performs the daily management of police records and background requests.* Manages a large volume of highly confidential and sensitive materials, communication, and tasks requiring follow-up.* Analyzes monthly police reports for submission to a federal database.* Handle routine office duties daily with minimal supervision except as procedural and policy changesare instituted.* De-escalate difficult conversations and/or complaints from constituents and redirect them toindividuals best able to support or help resolve the situation.What We're Looking For (AKA Qualifications)* Such training may have been gained through graduation from a four-year college or university or any equivalent combination of experience and training required.* Five years' experience in a complex administrative position is preferred.* Possess an in-depth understanding of office procedures, policies, practices, and regulations.* Strong prioritization, analytical, and organizational skills.* Able to quickly pivot between work tasks when unplanned events occur that need immediate attention.* Able to engage emotional intelligence when relating to students, and experience working with diverse populations.* Able to read, write, and comprehend English; able to follow verbal instructions.* Experience with Word, Excel, Teams required.What We Offer* Outstanding benefits package including benefits such as medical from date of hire, retirement contributions, employee wellness program, and paid leave* Salary: $45,907 annually* Living by the Warrior Code:* Accountable for One's Actions* Committed to Self-Growth* Willing to Sacrifice for the Greater Good* Positive, Honest, and Loyal* Respectful of the Environment and Community* Dedicated to Empowering OthersAnd yes, legal made us spell this out…Must be at least 18 years old and be able to read and write English. Employment with ESU is contingent on the selected candidate passing a thorough background check that includes: FBI fingerprinting, PA Child Abuse, and employment. We are proud ESU is an equal opportunity employer. For more information on President Long's 10-point plan, click here: