Administrative Assistant 1, Communicative Disorders and Sciences (NY HELPS) - University of Buffalo : Job Details

Fiscal Year 2025-2026 Position Title Administrative Assistant 1, Communicative Disorders and Sciences (NY HELPS) Classification Title Administrative Assistant 1 Department Communicative Disorders and Sciences Posting Number C250074 Posting Link Employer State Appointment Type Classified Appointment Term Permanent/Contingent Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG11

Posting Detail Information

Position Summary

The Department of Communicative Disorders and Sciences in the College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1. This is a customer service oriented position and requires the incumbent to provide excellent customer service to the various populations.

The responsibilities will include the following, but not limited to:

* You will serve as administrative contact for graduate and undergraduate students from acceptance, arrival and throughout the duration of their program of study to conferral.

* You will provide support to the Director of Graduate Studies (DGS), Director of Undergraduate Studies (DUS) and the Department Administrator, with student management and coordinating the of programs for the department.

* You will update student information in the appropriate university system, degree audit, assist director with coordination of open house and other university or departmental functions, create course description booklets each semester advertising course offering.

* Complete and submit tuition waivers for Teaching Assistants according to College and University timetables, ensuring no adverse fiscal action against the department.

* Update and maintain Teaching Assistants assignments and stipends in departmental files. Notify Teaching Assistants of their assignments and maintain graduate student mailboxes.

* Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork.

The College of Arts and Sciences is the largest interdisciplinary academic unit at the University at Buffalo. With 30 departments, 16 academic programs and 23 centers and institutes in the arts and humanities, natural sciences and mathematics and the social sciences, the College offers more academic options than any other unit on campus.

Learn more:

* Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.

* Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Departmental Operating Needs Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS):

* high school diploma or high school equivalency diploma

* two years of experience in administrative support

* use of office software (e.g., email, word processing)

* provision of customer service

* business writing

* management of an office

OR

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.

A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications

* Excellent oral and written communication skills.

* Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.

* Attention to detail, accuracy, timeliness, and excellent customer service.

* Experience working in higher education.

* Ability to establish and maintain effective working relationships with others.

* Ability to organize and maintain office files.

Physical Demands Salary Range $47,695 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours

37.5 hours per week

Job Type Full-Time Campus South Campus Posting Alerts Special Instructions Summary

All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.

Additional Information Is a background check required for this posting? Yes Background Check Notification Employment in this position will be contingent on the university's verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.

Contact Information

Contact's Name Nicole Hayden Contact's Pronouns she/her/hers Contact's Title HR Officer for Staff Affairs Contact's Email [email protected] Contact's Phone 716-###-####

Posting Dates

Posted 07/18/2025 Deadline for Applicants 08/01/2025 Date to be Filled 08/14/2025