Administrative Assistant 1/Administrative Assistant Trainee (NY HELPS), Central Office; - StateJobsNY : Job Details

The New York State Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1, G-11/Administrative Assistant Trainee, NS, position assigned to the Center for State and Community Workforce Development and Human Resources (SCWDHR) reporting to the Associate Commissioner Mental Health, Director. The incumbent of this position provides confidential executive administrative support to the Director and SCWDHR. In addition, the incumbent manages office support staff, ensures adherence to agency policies and procedures, sets work priorities, oversees written correspondence, and ensures appropriate coverage. The incumbent will also provide additional support to all the SCWDHR Bureaus with administrative and operational support.

Specific duties to be performed may include, but are not limited to the following:

• Performs confidential secretarial duties for the Associate Commissioner Mental Health, including scheduling, managing travel, handling confidential correspondence and records.
• On behalf of the Director, communicates and coordinates with agency executive staff, program managers and inter agency staff; responds to inquiries and requests from Executive staff, representatives of other State agencies, employees and the public.
• Manages inquiries and requests, including requests for meetings. Fields concerns from a variety of individuals and groups and directs calls to the appropriate division or bureau head.
• Tracks assignments with various bureaus of SCWDHR. Ensures that those assignments are completed and that issues are addressed and responded to in a timely manner.
• Maintains the Director's detailed calendar. Completes all paperwork associated with calendar events and travel arrangements. Schedules briefing meetings as appropriate.
• Proofreads/edits all agency correspondence prepared for the Director's signature or review for accuracy. Assemble and coordinate background materials for review.
• Maintains Director's travel arrangements in the Statewide Financial System (SFS) and handles office related purchasing and reconciliation.
• Answers the telephone, responds to questions concerning policies or procedures or directs calls to the appropriate staff member, and takes messages.
• Opens, reviews, sorts, and distributes the mail.
• Performs other tasks/projects as requested.

Employment with New York State offers unmatched benefits, individual support, and career mobility for motivated individuals including: NYS pension and retirement programs; annual cost of living and performance advance increases; comprehensive medical, dental, and vision plans; flexible spending accounts for health and dependent care; paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave.

The starting salary for this position will vary based on the selected candidate's education and/or experience. Candidates appointed at a trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary:

• $40,625 (Administrative Assistant Trainee 1)
• $45,260 (Administrative Assistant Trainee 2)
• $48,006 (Administrative Assistant 1, full performance level)

For current New York State employees, the starting salary is based on the candidate's salary at the time of hire. The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of NY HELPS, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.