Admin/Receptionist - Beacon Hill : Job Details

Investment Management firm located in in Midtown Manhattan is seeking a Temp to Perm Administrative Assistant/Receptionist to support two senior level executives, in addition to front desk duties. This role is a fully onsite position and the hours are 9am to 6pm daily with flexibility as needed.

Responsibilities:

• Manages calendars by scheduling meetings and conference calls; reserving and preparing conference rooms; greeting guests
• Coordinates travel arrangements, including airfare, hotels, trains, and car service
• Prepares and processes expense reports, as well as assists with expense approvals
• Provides clerical support including opening and distributing mail, scanning and filing of documents, and maintaining filing system
• Maintains and distributes weekly and monthly reports; emails, prints, binds, and distributes materials in advance of meetings
• Must be logged in to phone system and Zoom during working hours
• Collects, processes, and codes all invoices; assists with vendor setup
• Performs reception duties for the 18th floor, including answering main phone lines, inventory management, and restocking supplies
• Manages building and maintenance requests for the 18th floor
• Acts as backup for reception duties on the 15th floor, including answering main phone lines, inventory management, and restocking supplies
• Participates in company-provided training and complies with all company policies and standards, including associate handbook, applicable health and safety rules and regulations, and local, state, and federal laws
• Assists with corporate events and coordinates communication amongst regional offices
• Performs other tasks and special projects as directed, including help with presentations and formatting in Excel, Word, or PowerPoint

Qualifications:

• Bachelor's Degree
• 1-3+ years of administrative experience, including team support
• Proficiency in Microsoft Outlook and Office Suite (Word, Excel, PowerPoint)
• Excellent communication, written and interpersonal skills (written, verbal, and typing)
• Familiarity with allocation methods and pro rata formulas, comfortable with numbers
• Ability to review letters and reports and assemble from standardized templates
• Familiarity with internet travel sites to find best flight and hotel deals, ability to maximize efficiency and flexibility in travel and ability to interface with airlines, travel agents etc. to make changes on short notice at all hours
• Knowledge of presentation binding equipment, copiers and scanners
• Persistence to ensure people attend meetings and requisite materials are available in or before the meetings
• Reliable and punctual
• Proactive and self-motivated
• Ability to work and keep pace in a fast-moving complex environment
• High Integrity and Ethical Standards

Compensation/Benefits:

• DOE 75-80K base plus paid overtime and discretionary bonus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)