Admin Executive Officer, HEO (Development Operations & Strategy Management) - Hunter College : Job Details

Overview

Admin Executive Officer, HEO (Development Operations & Strategy Management) - Institutional Advancement and the Hunter College Foundation

The Administrative Executive Officer of Institutional Advancement (IA) and the Hunter College Foundation leads foundation operations, development operations, technology & systems, and human resources and talent development, participates in planning and setting of semester-long, annual, and long-term priorities, and drives strategic initiatives to ensure their success. This position reports to the IA Vice President and serves as the Administrative Executive Officer to the Department of Institutional Advancement and Hunter College Foundation.

Responsibilities include but are not limited to the following:

Responsibilities

• Oversee and optimize operational systems and infrastructure that support HCF's fundraising and administrative goals.
• Serve as a thought partner to VP and AVP for Institutional Advancement on organizational strategy, policy development, and performance management.
• Lead initiatives to streamline operations, improve data-driven decision-making, and support a culture of transparency and accountability.
• Supervise gift processing, database integrity, and reporting.
• Collaborate with fundraising leadership to maintain efficient and accurate donor records and gifts.
• Ensure licensure to solicit across the United States
• Implement scholarship-matching software in partnership with Student Services.
• In collaboration with Senior Development Director, oversee donor stewardship cycle and ensure stewardship materials are received by donors.
• Implement stewardship software to create dynamic stewardship opportunities.
• Oversee and help drive prospect research, including the identification of prospective trustees, 40 Under 40 candidates, and alumni for engagement opportunities.
• Oversee the integration and strategic use of technology systems, including One Drive and other Microsoft products, financial software, and HR platforms, to improve workflow, security, and data quality.
• Implement project management software across the team.
• Implement a Giving Day and Alumni Relations software in advance of Giving Day and Reunion 2026.
• Develop and implement HR policies and procedures that promote equity, compliance, and staff well-being.
• Lead recruitment, onboarding, performance management, and professional development systems for the Foundation.
• Support team building, staff retention, and a positive organizational culture.
• Schedule and coordinate meetings of the Hunter College Foundation Board of Trustees.
• Oversee production of meeting materials, minutes, and the maintenance of official records.
• Ensure compliance with relevant regulations and policies.

Qualifications

Bachelor's Degree and eight years' relevant experience required.

CUNY Title Overview

As a senior staff member in a Campus or University Executive's office, leads unit initiatives, participates in planning and setting priorities, and drives strategic initiatives to ensure their success.

Participates in planning and in setting policies with responsibility for preparing aspects of strategic and operational plans. Participates in developing and executing performance management systems to evaluate progress.

Works with other Campus and University units to oversee complex, high-priority projects, with responsibility for outcomes.

Represents the Executive in Campus or University-wide activities and may act in his/her place when required.

Independently carries out major responsibilities under the Executive's purview, such as monitoring and evaluating unit activities, financial planning and review, serving as chair of key committees, and communications with senior Campus or University management.

May serve as Chief of Staff of a large Executive Office.

Performs related duties as assigned.

Job Title Name: Administrative Executive Officer

CUNY Title

Higher Education Officer

Compensation and Benefits

REVISED

Salary commensurate with education and experience, $122,357 -$150,497.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

How to Apply

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or and following the CUNY First job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the job opening id number. Click on the apply now button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also do not use symbols (such as accents é, è, (â, î or ô), ñ, ü, Ï, –, _ or ç)).

Incomplete applications will not be considered. Please include:

• Cover letter or statement of scholarly interests
• Curriculum vitae/ resume
• Names and contact information of 3 references

Upload all documents as one single file-- pdf format preferred.

Closing Date

Open until filled.

Job Search Category

CUNY Job Posting: Managerial/Professional

Equal Employment Opportunity

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30794

Location

Hunter College

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