Admin-Clerical - ProcurementCoordinator - Pioneer Data Systems : Job Details

Position Details: Our client, a world-leading Pharmaceutical Company in Groton, CT is currently looking for a Procurement Specialist to join their expanding team. Job Title: Procurement Specialist / Purchase Order Management / Hybrid Work Duration: 12 months contract, extendable up to 36 months Location: Groton, CT Hybrid: Onsite 3 days / week Note: The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract. You may participate in the company group medical insurance plan Job Description: This position is a member of the Innovative Sciences Operations functional line within Global Clinical Supply (GCS), responsible for supporting the business operations team. Primary responsibilities: Manage purchase orders requisition process supporting various GCS teams (such as but not limited to Clinical Resource Sourcing Strategy (CRSS) and Clinical Supply Operations (CSO) including review quotes, raise POs, request approvals, manage associated documents and resolve discrepancies. Support Clementine processes including adding purchase order details, maintaining packaging data, updating fields, creating reports and other duties as required. Working with the Director of Business Operations and Business Operations colleagues to create and maintain reports to support budget, forecasting including analyzing reconciliation of planned vs. actual spend. Assist with raising POs, tracking invoicing and accruals, checking the PO 2 Way Match report, contract extensions and other certificate approvals related to contractors. Responsible for supporting operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, packaging cost, and other as needed. Support various projects as assigned by the Director of Business Operations or designee. Perform general administrative duties as prescribed by the Director of GCS Business Operations or designee. Role Responsibilities Raise purchase orders for various GCS teams such as but not limited to Clinical Resource Sourcing Strategy (CRSS) and Clinical Supply Operations (CSO) and other colleagues as appropriate. Monitor CSP PO Mailbox and raise any new Purchase Orders in Ariba within required timeframe. Review quotes for correct legal entities, procurement fees and additional Value Add Tax Interface with various teams within GCS as well as key stakeholders such as Finance and/or Procurement to gain necessary approvals to proceed with requested purchase order amount. Manage documents associated with POs such as quote or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition, extend end dates and/or close purchase orders as needed. Assist with various Clementine processes as needed including updating Clementine Local Source Module and Clinical Supply Packaging Module with purchase order details by country and product. Review Invoices and communicate back to supplier and/or requestor any discrepancies working with vendor, business contacts, finance and procurement to resolve issues. Create and maintain reports to support budget, forecasting including analyzing reconciliation of planned vs. actual spend. Assist with raising POs, tracking invoicing and accruals, checking the PO 2 Way Match report, contract extensions and other certificate approvals related to contractors. Responsible for supporting operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, packaging cost, contractor cost and other as needed. Working with Business Intelligence and other GCS colleagues increases productivity by developing automated reporting/forecasting/transferrable cost and data analysis tools. This will include the creation of standard and ad-hoc reporting tools and dashboards. Make recommendations for reporting improvements and optimization by analyzing and interpreting past results, performing analysis and identifying trends. In collaboration with the Director of Business Operation, work on projects as assigned and develop strategic forecasting and planning decisions for projects based upon consideration to the level of quality, customer service, delivery reliability and cost of operations. Build and maintain strong relationships with internal GCS business lines, Finance, Project Managers, Clinical Supply Packaging and other external business lines as well as external customers and vendors. Perform general administrative duties. Qualifications Bachelor's degree in Management, Accounting, Finance, Computer Science, Statistics, Mathematics, Economics or related field from an accredited four-year college or university or equivalent combination of education and experience. 2-3 years of relevant experience in an administrative type function preferably in finance or procurement related role. Experience managing a budget is a plus. Microsoft Office and Excel skills- Pivot tables, and similar tools. Strong planning, prioritization, and organization skills. High attention to detail. Ability to manage and prioritize multiple tasks/requests simultaneously under time constraints across global time zones and meet deadlines in a professional manner. Strong listening, written and verbal communication skills and negotiation skills with demonstrated ability to effectively manage customer relations. Experience with Ariba Spend Management or other related procurement tools is a plus. Data Analysis skills is a plus. Comments: 1 year contract Hybrid role - must be on site 3 days per week Bachelor's degree preferred. Would consider equivalent combination of education and experience in procurement related role. 2-3 years in an office or corporate setting Minimum Education: Bachelor's degree