Admin/Clerical - Cell Therapy Product & Analytical Development Operation Coordinator - TechDigital Group : Job Details

Admin/Clerical - Cell Therapy Product & Analytical Development Operation Coordinator

TechDigital Group

Job Location : all cities,NJ, USA

Posted on : 2025-08-06T01:15:29Z

Job Description :

JOB TITLE: Cell Therapy Product & Analytical Development Operation Coordinator

Location: Warren, NJ

Top Skills:

  • Biotech/pharma industry experience
  • Relevant experience coordinating multiple diverse projects at once
  • Interpersonal skills, experience working with large number of stakeholders.
  • RESPONSIBILITIES AND LEARNING OPPORTUNITIES:

    Calendar and Schedule Management:

  • Maintain and manage the calendars, scheduling appointments, meetings, and conferences.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Communication and Correspondence:

  • Screen, prioritize, and manage incoming emails, calls, and correspondence for the executives.
  • Draft and edit emails, memos, reports, and other documents on behalf of the executives.
  • Develop and optimize workflows to improve communication with internal and external teams.
  • Meeting Support:

  • Prepare meeting agendas, presentations, and materials including department townhall, LT meetings, workshops.
  • Attend meetings, take minutes, and distribute action items as needed.
  • Ensure meeting rooms are set up with necessary equipment and supplies.
  • General Operation Support:

  • Partner with the Head PAD and PAD Leadership team to manage routine business operations, ensuring thoughtful and efficient execution of department.
  • Assist department leadership team in day-to-day operations, short and long-term plans, and connect work streams to both internal and external partners.
  • Organize and prioritize issues and information to facilitate efficient execution and decision making.
  • Serve as SPOC with business partner to collect, summarize, and update the information related to department operation.
  • Information Management:

  • Organize and maintain confidential files, records, and documents.
  • Conduct research and compile information for presentations, reports, and projects.
  • Project Coordination:

  • Assist with special projects and initiatives as assigned by the executives.
  • Coordinate cross-functional teams and ensure project deadlines are met.
  • Relationship Management:

  • Build and maintain positive relationships with internal and external stakeholders.
  • Interface with clients, partners, and vendors as needed.
  • Expense Tracking and Budget Management:

  • Monitor and track expenses, process invoices, and reconcile expense reports.
  • Assist in budget tracking and financial reporting as required.
  • Office Management:

  • Provide general administrative support to the leadership team.
  • Order office supplies and ensure a well-organized workspace.
  • QUALIFICATIONS AND EXPERIENCE:

  • BA/BS with 8+ years of relevant experience or equivalent degree/experience.
  • Experience in working with a leadership/executive team of a role in fast-moving, high-stake environment.
  • Expertise in biotech/pharma industry with an understanding of Research and Development.
  • Strong experience in project management, coordination, independently identifying issues and opportunities for business process improvements, and driving the implementation of a project to achieve determined outcomes.
  • Proven ability to work and build productive relationships across a variety of audiences and perspectives.
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