Accounts Receivable Specialist - HotSpot AG : Job Details

Nichols Farms is one of the top processors of pistachios in the United States. For more than two decades, Nichols Farms has maintained superior quality and exceptional service in supplying pistachio and almond products to major retail and wholesale clients domestically and internationally. Nichols Farms maintains a state-of-the-art processing facility at their corporate headquarters in Hanford, California, employing over 350 employees. Join the Nichols Farms Team with their objective of continued growth. Nichols Farms possesses a strong employee-oriented environment dedicated to training and growth of team members.

The Nichols Farms Mission and Vision supports a culture of striving for mutual success of our employees, suppliers and customers through operational excellence and educational development.

POSITION SUMMARY:

The Accounts Receivable Specialist will perform a variety of accounting duties according to established policies and procedures. Will be the accounting liaison with the Sales Team and will provide a weekly analysis of customer accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for weekly and monthly reporting, including accounts receivable ageing reports and other financial and management reports as required.
• Review daily sales and production reports for A/R claim & deduction issues.
• Research, identify and execute the necessary process to resolve A/R claims & deductions.
• Ensure deposits are applied to customer accounts timely and accurately.
• Maintain and monitor accounts receivable, responsible for review and research of account discrepancies.
• Maintain accounting ledgers by posting monthly journal entries.
• Perform month-end reconciliation process and procedures.
• Manage the broker commissions' process.
• Assist with processing credit applications following company credit policies and procedures. Providing credit summary packet for review for Controller approval.
• Maintain credit application log and update in Sage X3.
• Monitor aging and provide updates to the Accounting Operations Manager and Sales and follow-up on collection process.
• Maintain a strong working partnership with the Sales Team.
• Attend the weekly Sales Meeting for sales updates and review aging reports to include discussion and action on outstanding claims.
• Organize and maintain retention files for the required period.
• Maintains confidentiality of financial and customer information.
• Cross training with other office staff where applicable to ensure complete cross-position functionality.
• Perform other tasks and special projects as assigned.

JOB COMPETENCIES:

• Detail Orientated: Excellent attention to detail and accuracy.
• Interpersonal: Ability to effectively build relationships with co-workers and external customers
• Communication: Excellent verbal and written skills, as well as ability to make presentations.
• Prioritization: Ability to quickly prioritize among numerous pressing tasks and manage multiple priorities and deadlines.
• Initiative: Ability to perform at high levels in a fast-paced ever-changing work environment
• Goal Orientation: Attention to establishing and achieving goals and objectives for self and team on a continuous basis.
• Team Involvement: Works effectively with teams and work groups. Actively participates in problem solving and interacts with team and work groups to achieve team and organizational goals.
• Continuous Improvement: Active participant in continuous improvement initiatives and goals. Seeks opportunities to improve self and processes.

QUALIFICATION REQUIREMENTS:

Education: BA/BS Degree in Accounting preferred.

Experience: Minimum of 3 years' experience in Accounts Receivable and must have General GAAP Accounting knowledge and experience. Must be able to read a trial balance sheet and understand debits/credits and all aspects of accruals and how applied.

Knowledge and practical experience with the Microsoft Office Suite. Advanced Microsoft Excel skills a plus. Proficiency working with automated accounting programs and computers. Prior experience with ERP implementation a plus.

PHYSICAL DEMANDS and WORK ENVIRONMENT

Work is performed in a combination of an office environment and working outdoors. As part of the scope of this role minimal duties may include being inside the plant manufacturing environment, which may include high levels of noise. When working outdoors conditions can include extreme cold, heat, or humidity; and sometimes can include work in dusty conditions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, walk, stand, climb stairs, and reach with hands and arms. The employee may lift and/or move up to fifty pounds occasionally. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception. The employee will, at times, be required to wear Personal Protective Equipment (PPE), as designated by the company.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform in the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

EOE/M/F/D/V