The Accounts Receivable Specialist is primarily responsible for generating invoices with appropriate back-up for services provided to customers, recording and posting payments, and following up on outstanding invoices. In addition, this person will cross train on payroll processing and accounts payable functions. Preferred applicant with Accounts Receivable or Accounts Payable experience and an Associates degree in Accounting.Job Duties: •Maintain invoice records in QuickBooks and shared access folders. •Create and enter invoices for accounts receivable (AR). •Provide regular updates on Outstanding Receivables. •Finalize check runs for approvals. •Maintain vendor update forms and W9 forms. •Scan, file, and manage accounting records. •File 1099 forms at year-end when received from vendors. •Assist with W-2 processing for year-end activities. •Process purchase order requests once approved. •Communicate with clients and vendors about invoices and payments. •Maintain vendor records and complete annual 1099 reporting. •Enforce policies, procedures, and processes as determined by the senior accounting team. •Review and post monthly employee expense reports. •Prepare and input journal entries as needed, including any related analysis. •Maintain strong client and vendor relationships. •Send bill reminder emails and past-due notices. •Review auditing tasks as needed. Requirements:
- Preferably 1+ year of experience in Accounts Receivable or Accounts Payable
- Associate's degree in Accounting (or currently pursuing)
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Excel and accounting software
- Ability to work independently and as part of a team
- Outstanding communication and presentation skills
- Demonstrated leadership ability, confidence, and executive presence
- Excellent analytical, reasoning, and problem-solving skills
- Experience working with external auditors, internal controls, and compliance-related issues
Other Duties: Please note that this job description is not exhaustive and may be updated as needed. Responsibilities may change with or without notice. DEI Competencies: Diversity, equity, and inclusion are essential leadership competencies within North End Teleservices (NET). Success in this role will be influenced by your ability to: •Cultural Competence: Understand various cultural frameworks, values, and norms. Adapt your approach to effectively engage with diverse cultural contexts. •Negotiation: Facilitate cultural understanding and resolve conflicts or misunderstandings. •Judgment: Recognize when to inquire, advocate, or resolve issues decisively. •Continuous Learning: Commit to ongoing improvement in diversity, inclusion, and cultural competence. •Corporate Communications: Address potential impacts and communicate effectively to diverse stakeholders. •Corporate Social Responsibility: Influence media, marketplace, and community outreach efforts to strengthen the organization's position. •Brand Management: Build relationships with diverse external suppliers, organizations, and customers to enhance supply chains, increase market share, and drive loyalty. •External Market Knowledge: Stay informed about global and local trends, and understand how these influence diversity and inclusion efforts. •Supplier Diversity: Partner with diverse suppliers to increase the organization's market share and revenues. Skills: •Strong attention to detail and accuracy. •Ability to quickly assess issues and make effective decisions. •Exceptional mathematical and calculation abilities. •Excellent verbal and written communication skills. •Strong research and analytical capabilities. •Knowledge of accounting practices and standardized accounting procedures. •Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). •Ability to work independently with minimal supervision, demonstrating resourcefulness. •High level of organization and ability to manage multiple tasks simultaneously. •Critical thinking and time management skills. •Ability to provide high-quality work while maintaining a positive attitude. •Participate in special projects and initiatives as required. •Provide general support to Human Resources, the Chief Operating Officer, and the Controller. •Compile and distribute general accounting reports to relevant stakeholders Attendance and Punctuality: Regular attendance and punctuality are essential to our operations. Timely attendance is critical to maintaining morale and productivity within North End Teleservices. Compensation: North End Teleservices offers a competitive benefits package. Compensation will be based on skills and experience. North End Teleservices is committed to diversity and equal opportunity in our workforce. We encourage qualified applicants regardless of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, veteran status, age, marital status, citizenship status, or any other status protected by law.
