Accounts Receivable Finance Associate - PROXYMITY LLC : Job Details

Proxymity does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individuals status in any group or class protected by applicable federal, state or local law. Proxymity encourages application from minorities, women, the disabled, protected veterans and all other qualified applicants.

About Proxymity

Proxymity is a rapidly growing fintech scale-up transforming the way investors and issuers connect. Backed by leading global financial institutions, our technology powers transparency and efficiency in proxy voting, shareholder disclosure, and other critical areas of investor communications. Our mission is to modernize capital markets infrastructure through intelligent, real-time solutions.

Why Join Proxymity?

• Be part of a purpose-driven team modernizing global financial infrastructure.
• Opportunity to shape and scale core financial operations in a high-growth environment.
• Collaborative culture with exposure to senior leadership and global stakeholders.
• Competitive salary and benefits package.
• Office located in the heart of NYCs financial and tech district.

Role

We are looking for a detail-driven and highly organizedAccounts Receivable Finance Associateto join our NYC-based team. This role will be a key part of our US finance function, responsible for overseeing the full accounts receivable lifecyclefrom invoicing and payment tracking to collections and reporting. Youll collaborate across teams to ensure accurate billing, timely collections, and clear communication with clients, while helping to enhance processes as we scale.

Key Responsibilities

• Prepare and issue accurate and timely invoices in coordination with Sales and based on usage.
• Contribute to the development of scalable methods for issuing invoices and improving receivables.
• Monitor outstanding receivables and proactively manage the collections process, including follow-ups with clients.
• Reconcile payments, investigate discrepancies, and resolve billing issues efficiently.
• Maintain the AR ledger, ensuring it is accurate, up to date, and reflective of customer balances.
• Collaborate with finance leadership to support cash flow forecasting and receivables reporting.
• Track customer billing terms and ensure adherence to contractual invoicing arrangements.
• Assist in the implementation and maintenance of internal controls and process improvements related to billing and collections.
• Prepare AR aging reports and dashboards to support decision-making and reporting requirements.
• Act as the point of contact for external and internal billing-related inquiries.
• Assist the London-based Finance team with other day-to-day responsibilities, including the monthly close process, preparation of the management accounts and client billing files, ad hoc financial analysis and research.
• Act as the first point of contact for office-related queries both from employees and the building management team.
• Manage office supplies such as stationary, fresh fruit and drinks to ensure the office remains well stocked at all times.
• Support with ad hoc social activities in the US, with guidance from the companys Social Squad.

• Bachelors degree in Accounting, Finance, Business or related field.
• 24 years of experience in accounts receivable or billing operations, preferably within a SaaS, fintech, or financial services environment having experience with a high-volume receivables process.
• Strong working knowledge of AR processes and customer collections best practices.
• Proficiency with accounting software (e.g., Xero, QuickBooks, NetSuite, or similar) and CRM tools (Salesforce experience a plus).
• Excellent Excel skills and comfort working with large data sets.
• Strong attention to detail and a proactive approach to problem-solving and accountability.
• Strong communication skills and the ability to build effective working relationships across teams and with clients.
• Experience with multi-currency or international invoicing is a plus.

• 401K plan
• Private health insurance
• 25 annual days leave
• Birthday off in addition to annual leave
• Access to Absorb Learning
• Improved family-friendly policies
• Work your way
• 2 duvet days a year
• 1 volunteer day a year
• 4-week sabbatical after 4 years at Proxymity
• Workation - Our Workation policy means you can work anywhere in the world for up to 45 days per calendar year.
• Companywide parties twice a year
• Team drinks
• A company wins programme

To assist us with evolving our DEI efforts and ensuring our process is as inclusive as possible, we will be sending out a brief diversity and inclusion survey for you to complete if you choose to apply for this position. This will be completely anonymous and is in no way tied to your application. If you could please take a few minutes out of your day to complete this that would be much appreciated.