Accounts Receivable Clerk - Lal Hospitality Portfolio : Job Details

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The Lal Vineyards collection of properties in Santa Clara and San Benito counties is a portfolio of places that reflect living the Central Coast way of life through beautiful, natural settings, agricultural sensibility, gracious hospitality, and exceptional culinary and wine experiences. We are currently looking for an enthusiastic, results-driven Accounts Receivable Clerk! The Accounts Receivable Assistant is responsible for assisting with performing the daily accounting functions for maintaining Accounts Receivable (A/R) accounting in accordance with generally accepted accounting principles. The Accounts Receivable Assistant will demonstrate a high degree of accuracy and attention to detail. This individual will be responsible for extreme process-oriented functions, with a repetitive day-to-day high volume of accounts receivable processing all within strict daily, weekly, monthly, and quarterly deadlines. Essential Responsibilities/Duties: *

• Primary responsibility for Accounts Receivable, including entering payments, preparing invoices, and balancing accounts
• Generate and send invoices to customers in a timely manner
• Collect payments and deposit them into bank accounts on a daily basis
• Generate and distribute customer statements.
• Process incoming payments and record transactions accurately.
• Monitor accounts for overdue payments and follow up with customers regarding outstanding balances.
• Reconcile accounts receivable ledger to ensure all payments are accounted for.
• Investigate and resolve discrepancies in billing and payments.
• Maintain accurate records of financial transactions and customer communications
• Prepare and distribute reports on accounts receivable status and aging analysis.
• Work closely with the sales teams to address client payment issues
• Communicate with clients by updating payment receipts in Aisle Planner
• Ensure compliance with company policies and accounting standards.
• Process and record incoming payments accurately and efficiently using financial software.
• Perform account reconciliation to ensure all transactions are properly recorded and discrepancies are resolved in a timely manner.
• Maintain detailed records of accounts receivable transactions, including invoices, payment receipts, and customer account information.
• Collaborate with the accounts payable team to ensure seamless financial operations.
• Assist in the preparation of financial reports as needed, adhering to GAAP standards.
• Handle inquiries related to billing and payment issues from clients or internal departments.
• Utilize telemarketing skills when necessary to follow up on outstanding invoices and encourage timely payments.
• Perform data entry tasks accurately, including 10-key typing for efficient processing of financial documents.
• Support the accounting team during audits by providing necessary documentation related to accounts receivable.
• Communicating with customers and sales managers regarding payments on a weekly basis
• Provide a weekly report to the Accounting Manager on the status of all accounts receivable.
• New customer setup and maintenance/credit checks
• Process monthly late fee charges
• Assist with month-end closeouts for events
• Assist sales to collect final payments for events
• Perform all other tasks and projects that are necessary for the success of the business and/or assigned by management

Required Education, Knowledge, Skills, And Competences

• BA/BS degree or equivalent work experience in a related field preferred, or equivalent combination of education and work experience.
• A minimum of 1 - 2 years related experience and/or training; or equivalent combination of education and experience
• Intermediate to advanced knowledge of QuickBooks Online (QBO)
• Strong computer skills with knowledge of Excel, Word, and web-based applications along with the ability to learn industry-specific software, are required.
• Excellent organizational skills with the ability to prioritize workload and multiple projects to meet deadlines.
• High level of honesty, integrity, energy, personal accountability, and confidentiality
• The ability to work independently with minimal supervision and excel in a results-only work environment.
• Will be required to travel to other locations within the portfolio on an occasional basis, including starting your shift at different properties
• Must possess and maintain a current California Driver's License with a satisfactory and safe driving record
• Prompt daily attendance at the assigned work location
• Possess strong project and process management skills.
• Excellent communication and interpersonal skills are required.
• Able to work under pressure and remain calm to resolve problems using good judgment
• Ability to maintain stable performance under pressure or opposition and handle multiple tasks and stress in a manner that is acceptable to others and the organization.
• Ability to maintain confidentiality when handling sensitive and/or confidential documents and information.
• A complete job description will be available during the interview or upon request.

In accordance with California law, the expected salary range for this California position is between $22.00 and $25.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law. This position is not remote and will be located in our Morgan Hill, CA offices with occasional travel to Hollister to visit our other properties within the portfolio. For immediate consideration, please submit your resume in PDF format. Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Accounting/Auditing and Finance
• Industries Hospitality

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