Accounts Receivable Billing Representative - Barnes & Noble Education : Job Details

Education - It's In Our DNA

At Barnes & Noble Education ( BNED ) we are dedicated to making tomorrow a better, more inclusive, and smarter world by servicing all who work in education. As a leading solutions provider for the education industry, we are committed to driving affordability, accessibility, and achievement at hundreds of academic institutions nationwide by ensuring millions of students are equipped for success in the classroom and beyond. Together, our teams work to elevate lives through education.

The Accounts Receivable Billing Representative plays a key role in supporting the success of BNCollege's First Day digital programa course material delivery model that helps students access textbooks and resources more affordably and efficiently. This role is responsible for managing the end-to-end billing cycle for a portfolio of school accounts, including invoice generation, account reconciliation, reporting, and issue resolution. Through accurate billing and proactive communication with campus store teams, this position ensures a smooth financial process that contributes to the overall effectiveness and scalability of the First Day experience.

How You'll Make an Impact

• Collaborate with internal departments to resolve digital product billing discrepancies and reconciliation issues.
• Leverage strong communication skills to provide support and guidance to campus bookstores.
• Prepare and analyze digital product invoice reports, reconciling any variances for schools participating in the First Day program.
• Support testing of new system enhancements impacting PeopleSoft Accounts Receivable.
• Generate and distribute all required weekly and month-end digital product reports.
• Reconcile invoicing for a portfolio of school accounts, ensuring accurate distribution aligned with customer timelines and expectations.
• Adhere to company policies, ethical standards, and applicable laws.
• Perform additional responsibilities and special projects as required.

What You'll Need to Succeed

• 3+ years of experience in Accounts Receivable, billing, or a related finance function (required).
• Coursework, an associate's degree, or other formal training in Accounting, Finance, or a related field is preferred.
• Proficiency in Microsoft Office, with strong Excel skills (e.g., pivot tables, VLOOKUP, and data analysis).
• Experience with PeopleSoft is a strong plus.
• Background in banking or similar financial environments is a plus.
• Strong attention to detail and accuracy in financial work.
• Excellent organizational and time management skills in a deadline-driven environment.
• Clear and professional communication skills.
• Ability to work independently and collaboratively across teams.

This role will be based out of our New Jersey office and will require regular in-office presence. Our current office is in Basking Ridge, NJ, with plans to relocate to another location within northern New Jersey.

How We Elevate Our Employees

We believe your success is our success, and we're committed to supporting you in every aspect of life. At BNED, we offer a comprehensive benefits package designed to promote physical, mental, and financial well-being. Our full-time employees receive access to medical, dental, and vision coverage; a 401(k) plan; life and disability insurance; commuter benefits; paid time off and holidays; and a broad range of additional benefits.

The hiring range for this position is $23.50/hr - $25.65/hr. This range represents the base salary only, in good faith at the time of posting, and the position is not eligible for bonus compensation. Actual compensation will be determined based on factors such as relevant experience, skills, and qualifications.

Our Commitment to Diversity, Equity, & Inclusion

At Barnes & Noble Education we empower everyone. Our mission is to support students, faculty, and schools, serving as a catalyst to meet the evolving needs of the education system and a new generation of students. That starts with fostering an environment for our employees where diversity and individuality is celebrated.

Barnes & Noble Education is an Equal Employment Opportunity and Affirmative Action Employer committed to diversity in the workplace. In the spirit of inclusivity, qualified applicants will receive consideration for employment without regard to age, ethnicity, ability, gender, gender expression, gender identity, nationality, protected veteran status, race, religion or sexual orientation.