Accounts Receivable Analyst - KellyMitchell Group : Job Details

Job Summary: Our client is seeking an Accounts Receivable Analyst to join their team! This position is located in Miami, Florida. Duties:

• Analyze and reconcile payment discrepancies and AR agings to ensure accurate billing and maintain invoice aging 95% current (1-30 days), claims aging 90% current (1-90 days), and minimize bad debt
• Investigate the root causes of payment variances, short-pays, and unapproved deductions, and resolve discrepancies by collaborating with internal departments and external partners
• Conduct in-depth research and root cause analysis on post audits, returns, warehouse fees, shortages, substitutions, and freight and handling claims
• Reconcile and validate all returns deduction exceptions, including 812 tables and price adjustments, verifying serial number issues and ensuring appropriate supporting documentation is in place
• Generate monthly credit and debit memos for shortages, paybacks, and refusals by reviewing master logs and remittance activity
• Maintain accurate return resolution tables by ensuring supporting documentation aligns with requirements and internal tolerance thresholds
• Support 3PLs and maintain accurate tracking logs, coordinating efforts with fulfillment teams
• Collaborate with sales and retailer accounting teams to address past due balances, follow up on collections, and document all communication
• Analyze payment trends and provide detailed reports on variances, patterns, and resolutions for leadership review
• Assist in month-end close reporting and accrual preparation for retailer accounts, ensuring variances between estimates and actuals are within acceptable thresholds
• Ensure compliance with established processes, including claim resolution deadlines, accurate documentation, and adherence to retailer guidelines
• Participate in process improvement initiatives to enhance efficiency and accuracy in payment processing and reconciliation
• Support internal and external audits by providing necessary documentation and explanations

Desired Skills/Experience:

• Associate's degree or equivalent work experience in accounting, finance, or a related field required
• 4+ years of accounts receivable and payment reconciliation experience, preferably with large retailers
• Strong proficiency in Microsoft Excel, advanced Excel skills preferred
• Working knowledge of ERP systems such as: Oracle, SAP, and experience with Noetix and OFS platforms preferred
• Strong analytical and problem-solving skills with the ability to interpret large datasets and draw actionable conclusions
• Excellent verbal and written communication skills with the ability to interact professionally with internal teams and external customers
• Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines independently
• High level of accountability, accuracy, and ownership of responsibilities
• Familiarity with retailer portals and claim backup requirements is a plus
• Experience with data visualization tools such as: Tableau, Power BI is a plus

Benefits:

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

The approximate pay range for this position is between $22.00 and $32.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.