Accounts Payable Specialist - YMCA : Job Details

Job DetailsJob Location Association Office - Boca Raton, FL Position Type Full Time Education Level Associates Degree Salary Range $40000.00 - $45000.00 Salary Job Shift Day Job Category Accounting Description Exciting career opportunity for an experienced the Accounts Payable Specialist. You will join a high performing team of professionals dedicated to growth and development while displaying a great passion for our impact in the community. POSITION SUMMARY Under the direction of the Director of Accounting, the Accounts Payable Specialist provides essential support to the organization's finance and business operations. This role is responsible for reviewing, reconciling, and processing all accounts payable activities accurately and in a timely manner. The position involves frequent interaction with YMCA Directors across all departments and requires providing clear and accurate responses to internal and external inquiries. DUTIES & RESPONSIBILITIES

• Perform activities within the accounts payable function: 2 and 3 way matching process, enter invoices into the accounting software using correct allocation codes.
• Prepare and complete check payments and ACH transaction processing, ensuring proper backup documentation and approval in accordance with department policies.
• Reconcile accounts payable related accounts; prepare and submit journal entry requests to supervisor for adjustment to the general ledger.
• Reconcile vendor accounts monthly. Research and resolve any outstanding balances.
• Reconcile, print and submit year-end forms 1099.
• Monitor credit card purchases, ensure proper documentation and GL coding.
• Accurate monthly reconciliation of the credit card statements to the general ledger.
• Reconcile the prepaid and accrued expense accounts.
• Preparation of checks/receipts for deposit.
• Respond to internal and external customer inquiries in a professional and timely manner.
• Ensure timely filing, scanning, or photocopying of all accounts payable documentation.
• Maintain accuracy and confidentiality in all financial documentation and communications.
• Perform various departmental tasks in support of co-workers as workload and staffing levels dictate.

QualificationsJOB REQUIREMENTS:

• Three or more years of experience in accounts payable processing in a corporate or non-profit environment.
• Associate's degree or equivalent, bachelor's degree preferred
• Experience in accounts payable or related financial operations preferred.
• Strong attention to detail and organizational skills.
• Ability to prioritize and manage multiple tasks while meeting deadlines.
• Proficient in using financial systems and Microsoft Office applications.
• Strong verbal and written communication skills.
• Excellent analytical and problem-solving skills.
• Ability to maintain confidentiality and work collaboratively with employees at all organizational levels.

YMCA CORE COMPETENCIES: (Leader)

• Mission and Community Oriented: Accepts and demonstrates YMCA values. Works effectively with people of different backgrounds, abilities, opinions and perceptions. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them.
• People Oriented: Seeks first to understand the other person's point of view, and remains calm in challenging situations. Builds rapport and relates well to others. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
• Results Oriented: Strives to meet or exceed goals and deliver a high-value experience for members. Embraces new approaches and discovers ideas to create a better member experience. Makes sound judgments, and transfers learning from one situation to another. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Supports fundraising. Follows budgeting policies and procedures, and reports all financial irregularities immediately.
• Personal Development Oriented: Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process.

DISCLAIMERS

• Must complete successful criminal background check and drug screen.
• All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA promotes an equal employment opportunity work place which includes reasonable accommodation of otherwise qualified disabled applicants and employees. Please see your manager should you have any questions about this policy or these job duties.
• This job description may not be all-inclusive and employees are expected to perform all other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.