Accounts Payable Specialist - Kahler Automation : Job Details

Job Type Full-time Description Job Title: Accounts Payable Specialist Reports to: Controller Department: Finance Location: 808 Timberlake Road, Fairmont, MN 56031 Updated: July 2025 Position Summary: Manage the company's financial obligations to its vendors and suppliers. Responsible for processing invoices, verifying information, ensuring timely payments and maintaining accurate records of all financial transactions. Exhibit and promote the following values:

• Curious Attitude: An employee who is curious is motivated to take time to question and explore new things to find answers that will ensure the best outcomes for the organization.
• Focus on Quality: An employee who values quality has integrity and produces results that meet high standards set by the organization.
• Passion for Service: An employee who is service-oriented displays a positive behavior and responds to customers using good business practices to meet their needs and expectations.
• Dedicated Spirit: A dedicated employee is one who takes ownership for their role and the whole organization to ensure that goals are achieved.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Payroll Processing: Is the primary point of contact for Paylocity (Human Resources/Payroll software), prepares and reviews payroll for submission to the CFO on a biweekly basis.
• AP: Process employee expense reports ensuring compliance with company policies utilizing Concur (Expense Report Software).
• AP Invoice processing: Receiving, reviewing and processing invoices from Vendors.
• AP Data Entry: accurately entering invoice data into Syteline (ERP System).
• AP Payment Processing: Preparing and processing payments to vendors including electronic payments and checks.
• AP Reconciliations: reconciling vendor statements and resolving any discrepancies.
• AP Record keeping and Compliance: Maintain accurate and organized records of all accounts payable transactions and ensure compliance with company policies and procedures.
• AP Month-end Closing: Assist with month end closing activities related to accounts payable.
• Assists the administrative assistant with greeting visitors and answers the telephone with a smile, positive behavior and friendly tone.
• This job description is not comprehensive, and all employees must be flexible, and willing to perform other duties as assigned by their supervisor.

Competencies: To perform the job successfully, an individual must demonstrate the following:

• DEPENDABILITY AND RELIABILITY: Performs all duties and assignments whether or not supervision is present.
• COMMUNICATION SKILLS: Expresses ideas, information, and instruction in a positive and effective manner.
• TEAMWORK and COOPERATION: Works cooperatively with coworkers and supervisor. Acts as an effective team member with other employees through cooperation.
• JUDGMENT: Makes reasonable and appropriate decisions.
• ADAPTABILITY: Readily and effectively adjusts to changing ideas and activities.
• ROLE MODELING: Acts as a good role model for other employees.
• CREATIVITY: Shows imagination and innovation in solving problems.
• ATTENDANCE: Reliably reports for work as scheduled, works OT when requested.
• SAFETY: Follows all safety rules and works in a safe manner.
• PRODUCTIVITY: Produces an acceptable amount of work, of sufficient quality in an appropriate amount of time.

Requirements Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Four-year college or university program certificate; or two to four years related experience and/or training; or equivalent combination of education and experience. Strong financial background. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Word, word processing software, and Microsoft Excel spreadsheet software. Ability to learn Paylocity (Human Resources software), Syteline (ERP software, and Concur (Expense Report software). Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Skills:

• Accounting Knowledge: Solid understanding of basic accounting principles, especially those related to accounts payable.
• Data Entry Skills: Accurate and efficient data entry skills are essential
• Attention to Detail: Meticulous attention to detail to ensure accuracy is needed.
• Organization Skills: The ability to manage and prioritize tasks effectively.
• Communication Skills: Strong verbal and written communication skills are needed for interacting with vendors and other departments.

Certificates and Licenses: None required Travel: Travel is not a regular part of this position. Work Environment and Physical Demands: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is frequently required to stand; sit and talk or hear. The employee is frequently required to walk; use hands to fingers, handle, or feel and reach with hands and arms. Communicate by talking, listening, and writing. Salary Description $19 - $28