Accounts Payable Procurement Specialist - Government Jobs : Job Details

There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county's government. Commissioner Rodney Ellis represents the constituents of Precinct One.

With approximately 1.17 million residents, Harris County Precinct One is a diverse, urban precinct that covers 363 square miles. Precinct One's multi-racial, multi-ethnic population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian and 2 percent other or multiple races. Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precinct's territory includes a large section of Downtown Houston, including the Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College, Rice University, Texas Southern University, the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks, 10 community centers, numerous hike-and-bike trails, three maintenance service centers and several area offices, all of which provide an array of services to Precinct One residents.

The Mission of the Office of Commissioner Rodney Ellis

Commissioner Rodney Ellis' Office is committed to becoming a national model for delivering responsive public service that utilizes inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County. Key areas of focus for our organization include, but are not limited to:

• Advancing more effective, fair and equitable criminal justice system.
• Furthering economic justice, equity, and opportunity for all Harris County residents, especially those often and historically left behind by government programs.
• Ensuring equitable outcomes in health and access to quality, affordable healthcare
• Fighting for environmental and climate justice that keeps all communities safe and healthy.
• Equitably investing in developing and maintaining resilient infrastructure and transportation for the 21st century
• Building and defending voting rights and a democracy that ensures equitable representation.
• Progressing equity and social and racial justice as common threads through all areas of public policy and public service.

What You Will Do at Precinct One

Under Supervision of the AP Supervisor, the AP Procurement Specialist assesses and reports on the financial performance, completes accounts payable functions, and procures goods and services needed for the successful operation of the Office of Commissioner Rodney Ellis (OCRE).

Essential Duties and Responsibilities

• Process accounts payable and purchasing related items to ensure payments are made on time and OCRE is in good standing with Harris County and the Prompt Pay Act.
• Review the budget and manage purchase orders to ensure that the purchase requests align with the fiscal year budget.
• Review Harris County contracts for OCRE compliance
• Collaborate with department end users to provide support in obtaining quotes for purchase requests
• Submit requisitions to obtain purchase orders for operational services, construction, and supply purchases
• Coordinate with the Harris County Purchasing Department to ensure requisitions are complete, accurate, and timely.
• Monitor PO Balance report to ensure proper funding for invoices
• Review invoices in AIP and distribute to departments for approval.
• Obtain approval from stakeholders to process invoices in the ERP System.
• Create receipts for approved invoices within a 4-day SLA period.
• Process Urgent Payment Requests.
• Communicate with suppliers, end users, and auditors to complete the invoicing process.
• Review and resolve items on the Aging Items Report
• Monitor the AP/Procurement Helpdesk Email and provide support for inquiries directed to the AP and Procurement teams
• Support OCRE with MWBE vendor outreach and utilize the Harris County Diversity Monitoring System to identify opportunities for onboarding MWBE-certified vendors
• Oversee supplier setup and vetting process for the precinct.
• Administrative support for Amazon Business Account
• Other duties as assigned

Harris County is an Equal Opportunity Employer

If you need special services or accommodations, please call (713) ###-#### or email [email protected]. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

What You Will Bring to Precinct One

Education: Associate Degree in a related field of study or a minimum of 60 college credit hours from an accredited institution.

• Three (3) years of experience in accounting, accounts payable, procurement, contract administration, or related government experience in other areas of finance that can advance OCRE's mission

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Suite Applications (Excel, Outlook, Teams, Word), PeopleSoft, Bonfire, and other relevant procurement software.
• Ability to collaborate and build effective relationships with a commitment to serving the public.
• Good critical thinking and problem solving skills
• Good written and verbal communication skills with individuals internal and external to the organization.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Strong time management skills and organization skills.
• Role requires willingness to take on and complete adhoc tasks.

Note: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. See Resume will not be accepted for qualifications.

Position Type and Typical Hours of Work: Full-time | Regular Monday - Friday

Work Environment and Physical Demands: This position is based in an office environment, where the use of standard office equipment is required. This job may occasionally operate in an outdoor environment. The physical demands associated with this job are minimal light work with occasional lifting and moving of objects weighing up to 10-20 pounds. The role is predominantly sedentary, involving mainly sitting with occasional standing and walking.

What You Get in Return: You will be surrounded by coworkers who bring their best daily. Passionate people who want to make a difference in the communities Precinct One serves and Harris County as a whole. Harris County employees receive a competitive salary plus medical, dental and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.

How to apply: If this job sounds interesting, you meet the required qualifications and you can see yourself working for Precinct One, we invite you to apply. Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.