Accounts Payable & Payroll Specialist - Coker University : Job Details

JOB DESCRIPTION

POSITION TITLE

Accounts Payable & Payroll Specialist

ACCOUNTABILITY OBJECTIVE

Reporting to the Accounting Manager, the Accounts Payable & Payroll Specialist provides support and assistance by maintaining all Accounts Payable area functions, including voucher processing, check printing, employee/student reimbursements and refunds, and vendor inquiries. Additionally, the Accounts Payable & Payroll Specialist ensures efficient and accurate maintenance of the payroll system and bi-monthly payroll administration while demonstrating excellence and first-class customer service.

REPORTING RELATIONSHIP

This position reports to the Accounting Manager

PERSONNEL SUPERVISED

N/A

EDUCATION AND EXPERIENCE

The minimum requirements for this position include a Bachelor's degree in a related field from an accredited college or university with 1-3 years of Accounts Payable and/or Payroll experience OR an Associate's degree in a related field from an accredited college or university with 3-5 years of related experience..

PRINCIPAL DUTIES

Accounts Payable

• Manage the accounts payable cycle, including purchase orders, invoices, and vendor payments.
• Serve as the primary liaison for vendor communications, resolving discrepancies, and maintaining relationships.
• Maintain compliance with unclaimed property regulations, tracking and submitting required documentation.
• Process credit applications and ensure proper institutional credit activity documentation.
• Oversee non-resident alien tax compliance, including ITIN and W-9 documentation.
• Prepare and file financial reports, such as sales tax filings and year-end forms (e.g., 1099, 1042).
• Performs basic reconciliation of accounts and maintains accurate financial records.
• Provide exceptional customer service to faculty, staff, and external partners.
• Contribute to process improvements and special projects to enhance the Business Office's efficiency.
• Serves as primary contact for all payment processing systems, including Paymerang, bank merchant services, and SoftDocs;
• Assists University staff, faculty, and students with general payment and procurement questions and tasks;
• Performs commercial purchasing card system maintenance and training; reviews monthly expense reports for accuracy and approval;
• Assists the Accounting Manager with the preparation of annual audit documentation;
• Serves as backup cashier if necessary

Payroll Administration

• Responsible for all payroll processing which includes all employee types and pay schedules. Initiates and prepares each payroll (stipends, timecards, new employees, etc) for final review and processing.
• Review payroll reports for errors in pay and benefit processing. Responsible for researching and correcting any discrepancies or irregularities in pay actions, retirement deductions, health/life insurance, and general miscellaneous deductions in a timely manner.
• Aids with payroll guidance to faculty and staff on time entry and leave questions.

• Other duties as assigned

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Use intuition and experience to complement data; Designs workflows and procedures.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyses information skillfully; Develops alternative solutions; Works well in group problem-solving situations.
• Technical Skills - Assess own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• External Working Relationships - Develops and maintains courteous and effective working relationships with students, parents, vendors, and/or other representatives of external organizations.
• Change Management - Communicates change effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluate results.
• Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.

COMPUTER SKILLS:

To perform this job successfully, an individual should have knowledge of Internet Software; Spreadsheet Software (Excel/Google Sheets); Word Processing Software (Word/Google Docs); and Enterprise Database software systems (preferably Ellucian Colleague).

To apply, send a resume and cover letter to Review of applicants will begin immediately and continue until the position is filled.

University Standard Service and Excellence Expectations

Coker's standards of service and excellence to the campus and community is an institutional priority for the university. We pride ourselves in our customer service, communication, and availability to our stakeholders and employees through efficient response times, detailed information, and professionalism.

Coker University readies undergraduates for personal and professional success through a distinctive four-year program that emphasizes a practical application of the liberal arts as well as hands-on and discussion-based learning within and beyond the classroom. Coker is ranked among the Best Colleges in the South by U.S. News & World Report as well as The Princeton Review. Located in Hartsville, Coker is within two hours of the cultural, financial and recreational resources of Charlotte, Columbia, Charleston and Myrtle Beach.

Coker University, in compliance with all applicable state and federal laws, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, marital status, veterans or military status, or against individuals with disabilities, or other legally protected classifications in the areas of employment, admission, financial aid or access to educational or extracurricular programs, activities or facilities.