Accounts Payable & Payroll Specialist - Home and Health Care Management : Job Details

Position Summary: The Accounts Payable & Payroll Specialist plays a key role in managing and executing critical financial operations, including timely and accurate payroll processing and vendor payments. This position ensures full compliance with federal, state, and internal policies and provides high-level support to both the finance and HR teams. The Specialist demonstrates strong analytical skills, initiative, and discretion when handling confidential information, with a focus on maintaining integrity in financial reporting within a home health care setting. Payroll Responsibilities:

• Enters, audits, and maintains payroll data, including compensation, hours worked, paid leave, deductions, and other employee changes in the payroll system.
• Ensures accurate calculation and processing of payroll deductions for taxes, benefits, garnishments, and voluntary contributions.
• Reconciles payroll accounts to the general ledger and monthly bank activity.
• Initiates and manages direct deposit transactions and final pay adjustments.
• Maintains organized and compliant payroll records in line with federal and state labor regulations.
• Investigates and resolves payroll discrepancies, and processes corrections or reissues as needed.
• Prepares and submits federal and state payroll tax filings and deposits.
• Reviews timekeeping submissions and proactively communicates discrepancies to supervisors.
• Supports internal audits and contributes to payroll process improvements.

Accounts Payable Responsibilities:

• Reviews and verifies invoices and employee expense reports for accuracy, approval, and policy compliance.
• Manages vendor payments, including validating tax ID numbers, resolving discrepancies, and maintaining payment schedules.
• Tracks outstanding obligations, ensures timely payment, and leverages available discounts or credit terms.
• Reconciles vendor statements and monthly AP ledger to ensure accuracy of records.
• Manages petty cash distribution and reconciliation, ensuring proper documentation.
• Coordinates with purchasing and management to resolve billing issues and ensure continuity of vendor relationships.
• Supports month-end closing activities, accruals, and audit preparation.

General Duties:

• Maintain organized records of financial transactions and supporting documentation.
• Assist with monthly close processes, journal entries, and account reconciliations.
• Collaborate with finance, clinical, and administrative staff to ensure smooth financial operations.
• Support audits and ensure compliance with healthcare financial regulations.
• Maintains confidentiality and follows approved policies and procedures.

Requirements:

• Associate degree in Accounting, Business Administration, or related field; bachelor's degree preferred.
• Minimum 2-3 years of experience in payroll and accounts payable, preferably in home health care or healthcare.
• Strong working knowledge of payroll systems and accounting software (e.g., ADP, QuickBooks, Sage).
• Proficiency in Excel and financial reporting tools.
• Strong analytical skills, attention to detail, and ability to manage multiple priorities independently.
• Demonstrated understanding of wage and hour laws, payroll tax compliance, and AP best practices.

Skills and Qualifications:

• Previous Payroll experience
• Knowledge of commonly used concepts, practices and procedures in the payroll field.
• Works well under pressure, and in a fast-paced environment
• Analytical skills
• Data entry skills
• Attention to detail
• Deadline-driven
• Problem solving
• Flexibility and adaptability
• Confidentiality
• General math skills
• Familiarity with financial software
• Familiarity with accounting principles
• Communication skills
• Organizational skills
• Microsoft excel, word, outlook experience
• Experience in QuickBooks Desktop including Payroll
• Strong written and verbal communication skills
• Ability to maintain and protect confidential information

Schedule: This position is Full-time, 40hours a week, working Monday-Friday from 8am-5pm with 1 hour for lunch reporting to our Chico office. Benefits include: On the first of the month following 60 days of employment you will be eligible for health insurance, dental insurance, vision insurance, life insurance, as well as Flexible Spending Account (FSA). Vacation benefits accrue starting on your first day of employment, and you can take paid vacation, sick and holiday leave after 90 days. We offer a 401(k) matching up to 4% after 1 year of employment and 1,000 hours worked. Salary: Pay range is $21.00 to $30.00 per hour. Exact compensation may vary based on skills and experience. Apply: If you have an interest in joining our amazing team, we would like to hear from you! Click here to apply online. You can also download the application packet located at www.homeandhealthcaremgmt.com and fax completed applications to 530-###-#### or mail to us at 1398 Ridgewood Dr., Chico, CA 95973, Attention: HR Department