Accounts Payable - Firetree : Job Details

DescriptionSummary The primary purpose of this position is to complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. Essential Duties and Responsibilities The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed. • Reconciles processed work by verifying entries and comparing system reports to balances. • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. • Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments. • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks. • Verifies vendor accounts by reconciling monthly statements and related transactions. • Maintains historical records by filing documents. • Disburses petty cash by recording entry; verifying documentation. • Reports sales taxes by calculating requirements on paid invoices. • Assists in monitoring cash requirements based on projected disbursements and cash on-hand. • Participates in call rotation of incoming phone with other office staff. • Retrieves, opens, stamps and distributes all incoming mail. • Completes bi-weekly accounting meeting agenda and attends meeting. • Copies/distributes weekly reports to Finance and Administrative Directors. • Other duties as directed by management, supervisor and staff accountant. RequirementsEducation and/or Experience A high school diploma or GED required, post-secondary degree in accounting or related field is preferred and a minimum of two years of experience in an accounting setting. An equivalent combination of education, training, and experience may be considered. Technical Skills To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks, and have the aptitude to learn the on-line banking system. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment. The noise level in the work environment is usually moderate.