Accounts Payable Clerk - Maine Maritime Academy : Job Details

POSITION OVERVIEWEmployee performs accounts payable and other related finance responsibilities that involves the processing of invoices, review of documents produced by Purchasing, and the timely payments to vendors, students, and employees of all approved Academy invoices. Position ensures the prompt and accurate processing of invoices with close detail to general ledger coding. Understanding of contract language is important to the extent that payments must be made only when contract requirements are met. Employee works closely with a wide variety of Academy employees and regularly with the Purchasing Department staff. Various current software applications will be used regularly including Microsoft Dynamics Great Plains and Microsoft Office Suite products. Some judgment and initiative is exercised; however, tasks are normally accomplished within well-defined parameters. This is a bargaining unit, non-exempt, hourly position.DUTIESProvide professional customer service in all interactionsCommunicate and interact by telephone, e-mail and in-person with vendors, students, and colleagues in a professional mannerMeet required reporting deadlinesResponsible for Purchasing Card reconciliations and monitoringResponsible for accurate review of invoices from the Purchasing Department and the processing of those invoices for paymentResponsible for maintaining accurate accounts payable filesAssist Director of Fiscal Operations with yearly 1099 distribution; regular monitoring of newvendors for these requirements.Responsible for some account reconciliations related to accounts payableParticipation in the yearly auditThis job description reflects the general duties of the job, but is not a detailed description of all duties which may be inherent to the position. The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.SKILLSProfessional and ethical standardsDetail orientedAbility to work independently and within a team environmentExcellent time management skills and the ability to prioritize while demonstrating flexibility and the ability to accomplish tasks with occasional interruptionsAccurate data entry skills that include excellent typing skillsREQUIREMENTSHigh school diploma with progressive business office experience; college level courses a plusAbility to accurately process a large number of transactions in a timely fashionComputer skills with multiple applications and ability to learn new applications as requiredAbility to quickly learn and apply a wide variety of Academy policies and proceduresExperience in Excel and MS WordProven willingness and ability to work collegially and within a team displaying goodcommunications skills and using common senseExceptional organizational skills and the ability to manage several tasks within the sametimeframeOutstanding work ethicPHYSICAL/ENVIRONMENTAL FACTORSTelephone contact and in person contact with students, co-workers, and vendors daily;The position is generally sedentary;Frequent use of keyboard, mouse, and computer screen; andOccasionally lift and move up to 10 poundsRegular attendance is expected and requiredSPECIAL CONDITIONSThis position requires a criminal Background Check and may also include a credit check. MMA reserves the right to make employment contingent upon successful completion of these Background Checks.recblid 99lkbm5x2mp2s20aygzws85pqpk18p