Accounts Payable and Expense Manager - flyExclusive International : Job Details
Accounts Payable and Expense Manager
flyExclusive InternationalJob Location : all cities,NC, USA
Why start your new career with flyExclusive:
FlyExclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. Join us at flyExclusive and take your career to new heights!
Summary and Objective
This position is responsible for providing leadership and strategic direction to the employees in the Accounts Payable function whose tasks are to ensure timely and accurate vendor payments, AP forecasting, 1099 reporting, administration of AP internal controls and compliance with all laws and regulations. Additionally, the successful candidate will need to work effectively with a financial reporting team.
This position will report to the CFO and advise regarding strategic policy and direction for the organization, manage the recruitment and development of employees, and manage the functional aspects of Accounts Payable in a timely, accurate and cost-effective manner.
The manager has responsibility for working across all companies and business units toward consistency and effectiveness of work processes, efficiency gains and associated cost savings. To accomplish these tasks, the manager will ensure appropriate metrics are developed and measured to determine success. The manager is also accountable for providing oversight, guidance and leadership for activities related to execution, monitoring and testing of identified key controls.
Essential functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Partner with Supply Chain Management to reduce invoice mismatches and maximize AP cash management opportunities through source-to-pay performance management.
Provide effective, agreed upon support to the business units and subsidiaries including measurement and reporting of appropriate metrics.
Build strong relationships with internal and external executives, managers, stakeholders
Communicate regularly with executive management and internal clients.
Coordinate solutions and prioritize system activities across the enterprise with participation and input of the business units and subsidiaries.
Lead and develop a diverse workforce, maximizing team effectiveness.
Ensure execution, monitoring, testing and documentation of identified key control activities.
Ensure accurate and timely accounting information to customers in accordance with Generally Accepted Accounting Principles and in compliance with regulatory requirements.
Skills and Abilities:
Being a self-starter who is highly motivated with strong initiative
Interpersonal skills with an emphasis on effective communication skills in both oral and written forms
Accountability and having hard conversations
Strong ability to problem-solve under pressure daily
Ability to communicate clearly and effectively through phone, email, and personal correspondence
Proficient knowledge of Microsoft Office Suites
Proficient critical thinking and presentation skills
Basic Understanding of Computer Applications and Data Entries.
Ability to multitask, prioritize, and manage time effectively
Must be available and flexible to work variable shifts including weekends and holidays
Other cognitive processing
Effective time management
Memorization
Reasoning and connecting ideas
Adept quick learning
Problem finding and solving
Multi-tasking
Detail orientation
Attention to detail
Focus on excellence
Adaptability
Competencies
Microsoft Office Suites
More than proficient in Excel
Supervisory responsibilities
This position is responsible for providing leadership and strategic direction to the employees in the Accounts Payable function whose tasks are to ensure timely and accurate vendor payments, AP forecasting, 1099 reporting, administration of AP internal controls and compliance with all laws and regulations.
Work environment
Typical office and computer lab environment with frequent interruptions.
Exposure to loud noises including airplane machinery and jet engines.
Physical demands
Ability to see and hear clearly
Ability to read, comprehend, and speak English clearly
Ability to sit, stand, and walk for extended periods
Ability to regularly lift/move up to 30 pounds
Dress Code and Uniform
Well-groomed appearance
Adherence to department dress code
Travel required
Some, less than 10%
EEO statement
flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
QualificationsRequired education and experience
Bachelor's degree in business, accounting or related field is required. Advanced degree or certification preferred (CPA, CIA, MBA)
A minimum of 5 years managing teams is required. Experience managing teams (10+) is considered a huge plus!
A minimum of 5 years' experience in any combination of accounts payable, corporate accounting, financial planning, budgeting, tax, supply chain functions is required.
Experience with, and active use of Intacct, Coupa, Expensify is a plus
Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification.
Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position
Must also:
have demonstrated sound business judgment, provided seasoned leadership, outstanding customer service and strong oral and written communication and interpersonal skills.
have demonstrated strategic thinking and performed relentlessly in the pursuit of results in a fully compliant and controlled environment.
have demonstrated strong business planning, process design, execution skills and attention to detail.
have established clear accountabilities for staff and managed individual performance.
have provided for continuous process improvement while achieving system accuracy, efficiency, reliability and cost effectiveness.
have experience working across multiple business units and subsidiaries to identify, create, drive and implement corporate-level strategies and/or externally mandated requirements, policies and procedures utilizing strong consensus-building and collaboration skills.
Preferred education and experience
1 to 3 years Aerospace/ Aeronautics Experience