Accounting Manager - Proper Hospitality : Job Details

Job SummaryThe Accounting Manager at Avalon Palm Springs Hotel and Ingleside Estate is responsible for leading the financial operations of both properties, ensuring accuracy, integrity, and efficiency in all accounting functions. This role manages areas including Accounts Payable, Accounts Receivable, Income Audit, Payroll, and General Ledger while fostering a collaborative environment that supports department leaders and drives financial performance. The ideal candidate brings strong technical knowledge, leadership capabilities, and a hands-on approach to problem-solving in a dynamic hospitality setting.Essential Job Duties and Responsibilities

• Manage daily accounting functions including Accounts Payable, Accounts Receivable, Payroll, Bank Reconciliations, and Income Audit.
• Oversee guest billing, chargebacks, account maintenance, and ensure timely resolution of guest inquiries.
• Ensure timely and accurate processing of biweekly payroll using ADP, maintaining compliance with wage and hour laws.
• Reconcile all hotel bank accounts monthly and monitor cash handling processes, deposits, and float management.
• Prepare journal entries, accruals, and reconciliations in support of timely month-end closing and accurate financial statements.
• Conduct financial reviews with department heads and support budget development and forecast updates.
• Supervise and mentor accounting staff; ensure training, accountability, and strong internal communication.
• Enforce compliance with GAAP, internal controls, and company policies, including tax reporting (TOT, sales tax, 1099s).
• Lead coordination for internal and external audits by preparing and organizing required documentation.
• Participate in leadership meetings and collaborate cross-functionally to support operational and financial performance.
• Identify and implement process improvements that enhance financial accuracy, reporting, and efficiency.

Education and/or Experience

• Bachelor's degree in Accounting, Finance, or related field required.
• 3-5 years of progressive hospitality accounting experience; boutique or luxury hotel background preferred.
• Experience managing financials for multi-property operations is a plus.

Skills/Specialized Knowledge

• In-depth knowledge of GAAP and hotel accounting standards.
• Proficiency with Sun Systems, ProfitSword, HMS, Craftable, and ADP.
• Advanced Excel and data analysis skills.
• Excellent leadership, communication, and organizational skills.
• Ability to manage multiple priorities, work independently, and thrive in a fast-paced environment.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times to handle files or supplies.
• Occasional walking between departments and across hotel properties.
• Manual dexterity needed to operate a computer keyboard, calculator, and general office equipment.
• Ability to work extended hours as needed to meet deadlines, including occasional weekends or holidays.

About Avalon PS HM, LLCAvalon PS HM, LLC is a dynamic and diverse team of passionate individuals united by a shared love for hotels and the art of hospitality. Our philosophy is straightforward: excellence is our standard, and anything less simply doesn't meet our expectations. We actively seek out the best talent, both from within the industry and beyond, to join us as we build a new kind of lifestyle hospitality company-one inspired by timeless traditions and focused on innovation. The work we do is challenging and fast-paced, but it's also incredibly rewarding.Avalon Hotel & Bungalows Palm SpringsAn old-world hideaway in the heart of Palm Springs, Avalon is a desert oasis tucked into the foothills of the San Jacinto Mountains. With 70 Spanish-style lodgings, including romantic studios and 13 private villas; 3 cabana-lined pools; the acclaimed Chi Chi restaurant; and the restorative Estrella Spa, it's no secret while Avalon's sun-kissed, lush, citrus tree-lined grounds have been a Hollywood playground since the 1930s.Ingleside EstateAt the historic Ingleside Estate & Melvyn's Restaurant, an old Hollywood glamour runs deep: Built in the 1920's for the heirs to the Pierce Arrow Automobile Company, it was later purchased in 1935 by Palm Springs pioneer Ruth Hardy. Through the years, Ingleside served as a Palm Springs escape for A-list names including Frank Sinatra, Marlon Brando, Marilyn Monroe, and Elizabeth Taylor, with a legacy that's still felt in its serene, hedge-lined grounds. A relaxed elegance is palpable throughout the 30 Spanish Revival rooms and suites, and on the lush lawn with pool and hot tub. The iconic dining experience of Melvyn's restaurant and lounge completes this picturesque setting to play and escape it all.Equal Opportunity EmployerAt Avalon PS HM, LLC, we are committed to providing equal employment opportunities to all employees and applicants. We make decisions based on merit, regardless of race, color, religion, sex, national origin, age, disability, gender, gender identity or expression, genetics, or any other characteristic protected by federal or state law. We utilize E-Verify to verify the identity and employment eligibility of all new hires.Fair Chance HiringIn compliance with local Fair Chance Hiring Ordinances, Avalon PS HM, LLC will consider qualified applicants with criminal histories on an individualized basis, ensuring fair treatment and equal opportunity for all.

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