Essential Duties and Responsibilities include the following:
- Processing bi-weekly payroll cycles for multiple states and business units, including wage calculations, tax withholdings, and direct deposits.
- Collaborating with HR team on timekeeping and benefits issues that relate to payroll.
- Maintaining compliance with all applicable tax laws and labor regulations, including timely filing of payroll taxes and year end reporting though payroll system.
- Coordinating with finance team for payroll funding and reporting.
- Supporting audits by preparing AR & payroll records and documentation.
- Ensuring confidentiality and security of payroll and employee data.
- Performing all aspects of the collection process.
- Reviewing daily billings.
- Cash application, interface with banking relationships (deposits & EDI 820's).
- Performing monthly journal entries (A/R related).
- Performing account analysis.
- Credit management assistance.
- Monthly statement generation.
- Other duties may be assigned.
Supervisory Responsibilities This job has no supervisory responsibilities. Competencies To perform the job successfully, an individual should demonstrate the following competencies:
- Adaptability - Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
- Building Strategic Working Relationships - Developing and using collaborative relationships to facilitate the accomplishment of work goals.
- Energy - Consistently maintaining high levels of activity or productivity; sustaining long working hours when necessary; operating with vigor, effectiveness, and determination over extended periods of time.
- Ethics - Treats people with respect; Upholds organizational values.
- Managing Work (includes Time Management) - Effectively managing one's time and resources to ensure that work is completed efficiently.
- Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Education and/or Experience Associate Degree; two years related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read, analyze and interpret general business periodicals, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports & business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, employees of the organization, and the general public. Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate and percent. Ability to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram from. Ability to deal with problems involving several concrete variables in standardized situations. Computer/System Skills To perform this job successfully, an individual should have Intermediate knowledge of:
- Microsoft Suite (Excel, Word, PowerPoint)
- Outlook
- Company Specific Programs
Certificates, Licenses, Registrations
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Essential Duties and Responsibilities listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Travel Requirements Travel not required Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, and walk; use hands and fingers to handle or feel; reach with hands and arms; stoop, kneel, or crouch; and talk and hear. The employee must regularly lift and/or move up to 15 pounds and occasionally up to or over 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Work Environment The work environment characteristic described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work conditions are that of a normal office setting. The noise level in the work environment can range from quiet to moderate. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
