Accounting Assistant - Mobile Loaves & Fishes : Job Details

Accounting AssistantAbout Mobile Loaves & FishesMobile Loaves & Fishes (MLF) is a social outreach ministry that has been empowering communities into a lifestyle of service with the homeless since 1998. Founded in Austin, Texas, the organization serves its homeless neighbors through three core programs: Truck Ministry, Community First! Village, and Community Works. Often referred to as the most talked about neighborhood in Austin, Community First! Village is a 51-acre master planned development that provides affordable, permanent housing and a supportive community for men and women coming out of chronic homelessness. We are now embarking on a new phase of community expansion, adding more than 1400 new neighbors over the next 5-10 years.About the RoleThe Accounting Assistant plays a key administrative role in supporting the Accounting team and the day-to-day financial operations of Mobile Loaves & Fishes. Responsibilities include assisting with accounts payable, maintaining accurate financial records in accordance with audit requirements, and managing office tasks such as coordinating couriers, ordering supplies, formatting documents, and organizing team events. The role also serves as a welcoming point of contact for neighbors-formerly homeless individuals now living at Community First! Village-helping direct them to the appropriate team member for assistance, while reflecting MLF's mission with hospitality and care.This is a full-time, non-exempt position reporting to the Accounting Manager. Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 8am-5pm Monday-Friday. Some nights and weekends may be required. The Accounting Assistant will office at Community First! Village located at 9301 Hog Eye Road, Austin, TX 78724.Duties & Responsibilities

• Assist in reporting and daily accounting processes including accounts payable process, entering invoices to AP system, balance sheet accounts reconciliation, journal entries, and documentation
• Assist in the month-end close process and audit activities
• Participate in bookkeeping and accounting information gathering and research
• Support the accounting team on special projects including workflow process improvements
• Assist in check deposit to Bank, and DMV registration
• Assist in providing support on corporate credit card entries
• Assist in maintaining all required documents to set up new vendor accounts including, W-9, construction insurance COI, tax exemption form, etc.
• Maintain accounting documentation and organize Accounting Team filing system in compliance with audit requirement
• Maintain calendar invite for team meetings, audit schedule, report deadlines and reminders
• Maintain up-to-date tracking logs for vendor certifications of insurance policy and documentation
• Handle annual compliance of online government registration and survey reporting
• Assist in preparing monthly / quarterly compliance reports and annual renewal of property insurance
• Provide administrative support to the Accounting Team of ten, including organizing the office, coordinating couriers, ordering supplies and other administrative needs
• Serve as a point of contact for neighbors visiting the Accounting office, assisting with initial questions and directing them to the appropriate team or department for further support
• Other Duties & Responsibilities as needed

Knowledge, Skills, Abilities & Principles

• MLF is a faith-based organization whose ideals and philosophy come directly from the Gospel of Jesus Christ. As an organization, we strive to reflect this precept in our communications, both internally and externally.
• Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals.
• Bachelor's or Associate's degree in Accounting, Business Administration, or Communications
• 2 years' experience in bookkeeping and/or administrative support
• Experience working within an accounting software system - QuickBooks or Sage Intacct preferred
• Excellent organizational skills
• Excellent verbal and written communication skills
• Strongly analytical, attention to detail, with creative problem-solving skills
• Able to effectively work both independently and as part of a team
• Basic knowledge of Microsoft Excel and Word, Power Point, and Microsoft 365
• Must have a valid driver's license

Work Environment & Physical Demands

• Ability to move about an office space
• Ability to sit or stand for a prolonged period
• Ability to work at a computer for a prolonged period

Benefits

• Day one 100% Employer paid, Health, Dental, Vision, Life, & LTD Insurance
• Generous Paid Time Off & Holiday Pay
• Matching 401(k) Retirement Plan
• Corporate Discount Program
• Professional Development Opportunities
• Employee Assistance Program
• Paid Parental Leave
• Wellness Partnership Benefits

MLF VISIONWe empower communities into a lifestyle of service with the homeless.MLF MISSIONWe provide food and clothing, cultivate community, and promote dignity to our homeless brothers and sisters in need.GOALS

• Transform the way people view the stereotype of those who find themselves homeless
• Reconnect the homeless to self, family and community
• Help the chronically homeless rediscover and utilize their God-given talents to do purposeful work
• Connect human to human, heart to heart through the fellowship of food and hospitality
• Inspire people into a lifestyle of abundance by giving their best first

BELIEF STATEMENTSThe vision is supported by belief statements centered on our belief that homelessness is the result of a profound, catastrophic loss of family:

• God, infinitely perfect and blessed in himself, in a plan of sheer goodness freely created man to make him share in his own blessed life
• By virtue of being created by God in His image, we are all called to live in community and relationship with Him through each other
• The family is the original cell of social life
• You shall love your neighbor as yourself
• All members of the human family are equal in dignity
• The Lord God took the man and settled him in the Garden of Eden to cultivate and care for it. Gen 2:15

CORE VALUESMLF is committed to fostering a culture that prioritizes relational connection. We believe there is opportunity in every aspect of our work to be relational in a highly transactional world. In this culture, transactions are means to relational ends, not the other way around.This begins with the countercultural love poured out by Jesus Christ and grows as imperfect individuals strive to show this love to each other human-to-human, heart-to-heart.Each individual's openness to the journey of their own personal growth is essential in building our relational culture, and we believe this culture flourishes as we each continuously strive to more fully embody these four core values:

• Faith: We define Faith as the foundational belief that our world and all our work belong to God. This allows us to engage our work with joy and lightheartedness, knowing that we are not ultimately in control.
• Humility: We define Humility as rightly viewing oneself as a single piece of a grander story. This humility leads to a view of oneself that is neither too high nor too low.
• Generous Spirit: We define a Generous Spirit as a readiness to give more grace, mercy, and hospitality than is necessary or expected. This posture allows us to see others for who they are, not what they do.
• Integrity: We define Integrity as a wholehearted commitment to doing right by God, ourselves, and others. This wholeheartedness shows itself in consistently choosing honesty, responsibility and ownership in all actions and decisions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.MLF is committed to creating a diverse environment and is proud to be an equal opportunity employer. Personnel are chosen based on ability without regard to race, color, religion, sex, national origin, genetics, disability, marital status, or sexual orientation in accordance with federal and state law.