Salary: $15.79 - $18.95 HourlyLocation : VA 24541, VAJob Type: Part Time Year RoundJob Number: 1002433Department: TransportationDivision: Mass TransitOpening Date: 08/27/2025Closing Date: Continuous DescriptionPerforms skilled accounting and clerical functions; prepares and processes payrolls, accounts receivable and accounts payable; receives invoices, bills and purchase orders; assists with deposits; verifies documents and timesheets; prepares receipts and refunds; assists customers; maintains accounting files, ledgers and fixed asset files; balances and maintains travel accounts; researches and informs on Worker's Compensation.The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.When Assigned to Public Works:
- Performs accounts payable functions by processing vendor invoices, purchase orders, and other data on a daily basis; reconciling monthly disposal invoice for payment; maintaining accounting, financial and statistical records and reports; assisting in gathering data and assembling financial reports and questionnaires; maintaining and issuing gas cards; and tracking utility costs of City buildings.
- Performs accounts receivable functions by creating, processing, and maintaining miscellaneous bills; collecting and processing cash and checks for various revenue accounts; verifying, reconciling, and depositing revenue for the usage and purchase of goods; creating monthly revenue reports using Excel spreadsheets; maintains records on paid invoices, purchase orders, and other financial records; processes invoices.
- Performs clerical support functions by conducting dispatching duties and relieving dispatcher as needed; receiving and processing work orders and service requests; assisting customers; scheduling equipment rentals; preparing and distributing work orders; verifying and keying hourly vehicle and equipment usage; preparing and maintaining service and cost records; maintaining other department financial records and reports; updating the radio call list; setting up new employees for training in LMS system; and maintaining employee safety training records.
- Assists with payroll by verifying, coding and keying time worked and leave time; and assisting with monthly payroll as needed.
When assigned to Finance:
- Processes invoices by receiving invoices; alphabetizing them; keying in appropriate information; sorting by due date; batching the invoices; running a tape for totals and matching it to the computer-generated total; and giving to accountant to post.
- Performs a variety of technical Account Clerk functions by processing check register; setting up W-9's for vendors; and handling unpaid invoices; balances cash accounts daily with Treasurer's office using Treasurer's report, GL reports, and online banking reports; completes paperwork for and obtains titles for City vehicles; adds City vehicles and equipment to general liability insurance; maintains accurate records of vehicles on the Automaster list; acts as custodian of the petty cash account for the Finance Department, including the monthly reconciliation.
- Pays invoices by filing unpaid invoices; grouping invoices by due date and alphabetically; receiving the checks based on date payment is due; matching the checks to each invoice; pulling out city employee checks, verifying them and notifying departments; maintains files for all paid invoices and check copies; manages the document retention and destruction processes for Accounts Payable records.
- Processes ACH's and wires by assigning number, scanning them, emailing them to Treasurer's office, keying, printing and proofing.
When assigned to Parks and Recreation:
- Responsible for all revenue that is received by the Welcome Center, Library, and any event where money is exchanged. Monitors the budget for Special Events, the Welcome Center, and the entire Special Recreation Division. Provides accounting support by maintaining paid invoices on all accounts; checking accuracy of coding; maintaining accuracy of account balances, budget, and expenditures; handling large sums of money; creating daily revenue reports for cash, check and credit card payments received; preparing a variety of accounting, fiscal, statistical, and similar reports; troubleshooting problems associated with accounting errors with registers and balances; providing statistical data for various reports; invoicing various businesses for sponsorship payments; processing various sponsorship payments received; and setting up various office equipment;
- Promotes, and coordinates yearly special events and programs by creating marketing and promotional material; Attends onsite at ticketed events and department special events in which money is exchanged; sells tickets for special events; oversees revenue collection for all ticket sales; troubleshoots problems with ticketing system vendor and customer complaints; assists customers with ticket upgrades, downgrades, or refunds; and attends pre-concert logistics meetings.
- Provides administrative support by copying and faxing; answering and directing phone calls; assisting with weekly payroll; creating cover sheets; and checking employees' hours; creating informational brochures and flyers for upcoming programs and special events; updating certain sections of the website; creating and registering customer accounts; providing customers with information about department programs; proofreading correspondence or reports; creating mailing lists for correspondence; and inputting programs in the active net system.
- Manages gift shop inventory and sales by maintaining files on gift shop items; assisting customers with purchases; greeting customers and travelers; updating all inventory items; creating price points for inventory items for resale; contacting various vendors for replenishment of resale items; and arranging payments for various vendors for items to resale in gift shop.
- Manages the Welcome Center by hiring, scheduling and training staff; holds staff meetings; coordinates contracted maintenance vendors to include landscaping, alarm, and cleaning.
When assigned to Transportation:
- Provides clerical support by performing data entry; copying and faxing; typing correspondence; communicating with outside agencies; maintaining office files; and communicating and assisting co-workers. Assist with completing daily trip verifications in the RouteMatch system.
- Provides telephone support by receiving and directing calls; answering passenger questions; setting up reservations; arranging for transportation for the clients of various agencies; and assisting agencies with the purchase of tokens.
- Processes cash fares and tokens collected from fixed routes and demand response service by counting and verifying the drivers' counts; making bank deposits; and recording all tokens and money for each bus run.
- Completes dispatching as necessary regarding transfers, cancellations and will calls.
ADDITIONAL DUTIES
- Attends meetings and training sessions.
- Performs additional duties to support operational requirements as assigned.
Public Works:
- Provides emergency response during severe weather (snow, floods, and storms).
- Dispatches, maintains MSDS books and the radio call list, maintains safety training records, and enters weekly vehicle and equipment hours.
Parks and Recreation:
- Serves as the departmental liaison for IT implementation and troubleshooting.
Transportation:
- Ensures drivers have reported to work in a timely manner and coordinates with other drivers to complete runs as needed; assigns tablets to drivers for data reporting purposes.
- Transport passengers and replace buses as needed.
Education and ExperienceAssociate's Degree from a college, technical, business or vocational school, and one year of experience. (Public Works - one to two years).An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.Certifications/Licenses
- Valid driver's license and acceptable driving record according to City criteria
- Transportation CDL - Class C with P Endorsement
- Public Works NIMS Certification
Job Knowledge Intermediate knowledge to perform most work in normal situations. Comprehension of standard situations and includes knowledge of most of the significant aspects of the subject.Reading Intermediate: Ability to read papers, periodicals, journals, manuals, dictionaries, and thesauruses.Writing Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.Math Intermediate: Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Communication Skills Decisions regarding interpretation of existing policies may be made. Contacts may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.Independence and Decision-Making Normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed frequently.Technical Skills Skilled level required. Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.Fiscal Responsibilities No budgetary/fiscal responsibility. Public Works - Prepares accounting, budget, employment actions, purchasing documents; and does research to justify language used in documents for a unit or division of a department.Supervisory ResponsibilitiesWork requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees.PHYSICAL DEMANDSWork is sedentary in nature, requiring occasional light physical exertion. Requires adequate vision, hearing and talking to use a computer, telephone and communicating effectively with others.NON-PHYSICAL DEMANDS
- Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
- Regular and predictable attendance is expected.
- May frequently experience frequent change of tasks, performing multiple tasks simultaneously, tedious or exacting work.
- May occasionally experience time pressure, irregular work schedule/overtime, working closely with others as part of a team.
- May rarely experience emergency situations, noisy/distracting environment.
MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARETypically requires use of standard office equipment and telephone, including computer, Microsoft Office and job specific software and hardware; and any other equipment as appropriate or as assigned.WORK ENVIRONMENTThis work is performed in an office environment where there may be seasonal noise and vibration. The employee must wear appropriate protective equipment as apparent or assigned, if any.Accident InsuranceThe City provides optional off the job accident insurance through Allstate. This insurance provides reimbursement for treatments associated with a wide array of accidents and injuries, and is available for immediate family members. Premiums are paid entirely by the employee through payroll deduction.Annual LeaveEmployees accrue annual leave hours based on the length of time they work for the City and their duty cycle. Hours are accrued on a semi monthly pay cycle. Employees are not eligible to use annual leave hours during their first six months of employment.Critical Illness The City provides optional critical illness insurance through Allstate. This insurance provides a lump sum benefit payment if an employee is diagnosed with a covered illness. Examples include heart attack, stroke, coronary atery by-pass surgery, and so on. Premiums are based on age and tobacco use. Premiums are paid entirely by the employee through payroll deduction.Cancer BenefitThe City provides optional cancer insurance through Allstate. This insurance provides a benefit payment if an employee is diagnosed with cancer and provides a benefit during cancer treatments. Premiums are paid entirely by the employee through payroll deduction.Deferred CompensationThe City of Danville offers a 457 plan to employees, which provides an opportunity to set aside a portion of your salary for retirement. Income taxes are not paid on the money your defer until you retire and start using it or leave the City. Enrollment in this plan is optional.Dental InsuranceEmployees have the opportunity to enroll in dental insurance through Delta Dental.There is an option of a Low PPO plan or a High PPO plan, and coverage is available for immediate family members. Employees pay the entire premium for this insurance through payroll deduction.Direct DepositEmployees have the option of having their paycheck directly deposited into your financial checking and/or savings account each pay period. Employees may select up to three accounts at the same or different financial institutions for direct deposit.Disability InsuranceEmployees are given the option of selecting Short-term and/or Long-term disability insurance programs through The Standard for protection in the event that they become disabled through a non-work related injury. Premiums are paid entirely by the employee through payroll deduction.Employee Assistance Program (EAP)Employees and their dependent family members are eligible to use the City of Danville's Employee Assistance Program (EAP) with Sentara Health. The EAP offers free and confidential counseling services to help employees and their dependants deal with serious problems in their lives such as family or marital disputes, problems with alcohol and/or drug abuse, emotional illness, financial or legal worries, or difficulties with stress on the job. In addition to counseling services, the EAP also provides free legal, financial, and Identity Theft guidance. Employee Health and Wellness CenterEmployees and eligible dependents have access to the CareTeam Health and Wellness Center, which offers high-quality convenient medical care for an extremely low cost- sometimes it is free! City employees have dedicated nurse practitioners that provides primary care, lab services, chronic disease management, health and wellness coaching, and a variety of other things. Flexible Spending AccountEmployees have the option of participating in the flexible spending account (FSA). The FSA allows employees to select a set amount of money to be withheld from their paychecks each pay period for a year to cover certain medical and child care expenses. This money is deducted before taxes are calculated. Money put into the FSA is accessible to the employee through a debit card or through reimbursement.Health InsuranceThe City of Danville is self-insured and offers medical and prescription drug coverage through Gateway Health. This coverage is offered to employees and their dependents. The City pays a portion of the health insurance premiums and the employee pays a portion. Employees have the choice between a traditional PPO plan and two high deductible plans (HDHP). HDHP have an option to enroll in a Health Savings Account (HSA).HolidaysThe City of Danville offers the following paid holidays: New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, 1/2 day Day before Thanksgiving, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Easter Monday, George Washington Day, Columbus Day, Veteran's Day, and Your BirthdayRetirement SystemAfter five years of employment with the City of Danville, employees are vested in the City's Employees' Retirement System (ERS). ERS is a defined benefit retirement plan with the purpose of providing retirement, disability, and death-in-service benefits. Contributions by employee are mandatory.Sick LeaveSick leave is a privilege granted to all full-time employees. Sick leave is accrued on a semi monthly basis. Term Life InsuranceThe City of Danville offers optional group term life insurance benefits to employees through The Standard. The amount of death benefit is the employee's annual salary doubled and rounded to the next highest $1,000 up to a maximum of $200,000. Double indemnity (twice the death benefit) is provided for death by accident. The cost of this benefit is divided equally between the City and the employee, which means that the City pays one-half of the premium and the employee pays one-half of the premium.Tuition ReimbursementThe City of Danville recognizes the value of educational training, and therefore, provides limited financial reimbursement to employees taking eligible course on their own time. Employees are eligible for tuition reimbursement after their first six months of employment. Vision InsuranceEmployees have the option of enrolling in vision insurance through BlueView Vision. Coverage is available for immediate family members. Employees pay the entire premium for this insurance through payroll deduction.Universal Life InsuranceThe City offers optional universal life insurance benefits to employees through Allstate. Employees can select a benefit amount. Premiums are based on an employee's age and tobacco use. Coverage can be selected for an employee's spouse and children. 01 Account Clerks are required to have a driving record of 0 (zero) or greater at all times. Do you meet this obligation?
02 The position of Account Clerk for Mass Transit does require candidate to be available to transport passengers due to shortage of staffing and/or emergency situations. Do you have any issues operating a non-DOT Transit Bus (small 15 passenger bus)
03 The open position is for Monday - Friday - range of hours needed 10:00 am until 7:00 pm up to 29 hours per week. Are you available during this timeframe at least 29 hours per week?
Required Question
