Academic Records Specialist - Bismarck State College : Job Details

Position Information OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high-quality campus services and hands-on learning experiences. MISSION: As North Dakota's Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships. VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities. REPORTING RELATIONSHIP: Is directly accountable and responsible to the Director of Academic Records and Registrar. Benefits COMPENSATION: $45,635-$57,044 based on education and directly related experience. 100% employer-paid family health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. For more information regarding employee benefits, visit: To view a total rewards calculator, visit: Thinking about relocating to the Bismarck area? To find more information and resources, visit: Position Description & Details Are you detail-oriented, student-focused, and passionate about higher education? Join a team committed to student success and academic excellence! Bismarck State College is seeking a highly motivated Academic Records Specialist to support the integrity and accuracy of student academic records. This position plays a vital role in coordinating grading functions, evaluating transcripts, managing academic calendars, and ensuring that students receive the credit they've earned-whether through traditional coursework or alternative pathways. Key Responsibilities:General Academic Records

• Coordinate and oversee grading operations, including final grades, grade changes, incompletes, course repeats, President's Honor Roll, and academic standing.
• Manage student and administrative actions related to drops, full withdrawals, and appeals.
• Conduct pre-audits of student degree applications to assess academic progress.
• Develop and maintain detailed business processes and operational calendars for all assigned duties.
• Implement Academic Forgiveness policies within CampusConnection.
• Create and maintain institutional academic calendars and semester session dates.
• Provide expert guidance to students, faculty, and staff regarding academic records policies and procedures.
• Participate in departmental cross-training to support continuity and efficiency.

Transfer and Non-Traditional Credit Evaluation

• Evaluate and articulate transfer credits from other institutions, including military training and coursework.
• Manage the review and application of alternative learning credits (e.g., CLEP, AP, DSST), ensuring compliance with institutional standards and policies.
• Work closely with advisors and academic departments to ensure accurate application of credits toward degree requirements.

Miscellaneous Duties

• Uphold strict confidentiality in accordance with FERPA regulations.
• Participate in institutional ceremonies such as Commencement.
• Contribute ideas and improvements to streamline academic records operations.
• Perform additional duties as assigned.

Minimum Requirements

• Appropriate bachelor's degree.
• Strong organizational skills, with the ability to multitask and work under pressure to meet deadlines.
• Ability to communicate well with a variety of people.
• Ability to analyze data and draw conclusions.
• Ability to show flexibility in response to change and adapt to and accommodate new methods and procedures.
• Proficient computer skills using the Microsoft Suite for Office Applications (Word, Excel, Access), and Outlook.
• Excellent interpersonal and written communication skills.

Preferred Qualifications

• Experience in a comparable position in higher education.
• Experience in and understanding of PeopleSoft software.
• Experience using electronic imaging systems.

Applicant Materials Required To be considered by the search committee thoroughly complete the application and upload the following:

• Cover Letter
• Resume
• Copies of transcripts (undergraduate and graduate)
• References

Additional Information Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer. For more information or assistance contact the Human Resources Department at 701-###-#### or [email protected] This position requires a criminal history record check.Equal Opportunity Employer TTY Number: ND Relay Service: 1-800-###-#### (text); 1-800-###-#### (voice). For full North Dakota Relay Services, go to: Veterans claiming preference must submit all proof of eligibility including a copy of NGB 22 from the National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability.