Academic Affairs Administrative Coordinator - The City University of New York : Job Details

POSITION DETAILS Supports projects, initiatives, and activities that impact an academic or administrative department in the Office of Academic Affairs. • Organizes office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department • May supervise office staff and student workers • Performs related duties as assigned QUALIFICATIONS Bachelor's Degree required. • Experience managing or working on large projects • Higher Education Experience • Student/Customer Service Experience • Computer proficiency • Ability to work with faculty, staff and students • Excellent verbal and written skills • Attention to detail and effective organizational skills • Ability to multitask CUNY TITLE OVERVIEW Supports projects, initiatives, and activities that impact an academic or administrative department. - Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. - Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. - Conducts internet and/or database research and performs basic systems queries to locate information related to department activities. - Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. - Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. - May supervise office staff and student workers. - Performs related duties as assigned. Job Title Name: Administrative Coordinator CUNY TITLE Assistant to HEO FLSA Non-exempt COMPENSATION AND BENEFITS Salary range: $47,116 - $66,507. Commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY Visit www.cunyfirst.cuny.edu, access the employment page, log in, and search for this vacancy using the Job ID or Title. Select Apply Now and provide the requested information. If you are viewing this job posting externally, please apply as follows: • Go to • Search for Job Opening ID number 30734 • Click on the Apply Now button and follow the instructions Applications including the following must be uploaded to the CUNYfirst job application website as a single PDF document: • Cover Letter • Resume/Curriculum Vitae CLOSING DATE August 15, 2025 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.