Job Location : Pittsburgh,PA, USA
Position: HR Assistant Location: Pittsburgh, PA (On-site: Tuesday, Wednesday, Thursday) Schedule: Approximately 8:00 AM - 5:00 PM (flexible start/end times available) Pay Rate: 35/hr - will need to pay for parking when on site. Start Date: May 14, 2025 Application Deadline: Close of Business, April 29, 2025. Manager leaves for vacation 5/1 and would like to have the candidate identified before leaving. Travel Required: None Position Overview The HR Assistant will primarily support I-9 compliance and related HR administrative functions. This role will work closely with the I-9 audit team, HR vendors, and internal managers to ensure timely and accurate documentation and process adherence. The ideal candidate is detail-oriented, proactive, and has strong communication and problem-solving skills. Key Responsibilities I-9 Compliance Support • Collaborate with the I-9 audit team (Note: this position will not conduct the audit). • Assist in educating managers on proper I-9 completion. • Follow up with managers to ensure I-9 forms are completed for all new hires. • Monitor reports to track upcoming I-9 deadlines and send timely reminders (within the 3-day window). • Resolve any issues related to the Workday-E-Verify integration, including correcting errors. • Maintain a working knowledge of acceptable work authorization documents for I-9 verification. HR Invoice Management • Receive HR-related invoices or charge notifications (e.g., background checks, labor law posters). • Create purchase orders (POs) and route them to the appropriate approvers. • Communicate with vendors regarding proper invoice submission procedures (most are familiar). • Allocate invoice charges accurately across business units. Random Drug Screening Coordination • Manage the administration and tracking of random drug screening processes. Qualifications • Prior experience in an HR support or administrative role is preferred. • Strong understanding of I-9 compliance requirements and documentation. • Familiarity with Workday and E-Verify systems is a plus. • Excellent organizational, critical thinking, and investigative skills. • Ability to identify and suggest process improvements. • Comfortable handling confidential and sensitive information (PII); candidates must have no history of theft or dishonesty. • All document handling will be digital-proficiency with digital file management required. Bonus Qualifications • Ability to create user-friendly step-by-step guides and SOPs for: o Completing I-9 forms (for managers). o Assigned HR administrative tasks