Job Summary HR Administrative Assistant has at least 1 year of experience in Human Resources role. This assistant will provide general support throughout the HR department. In this role, you will assist with quarterly reports, employment verifications, new hire orientation, and file audits. Additionally, you will support recruiting and onboarding activities. The Administrative Assistant must be highly organized and detail-oriented, work well within a team, and have excellent verbal and written communication skills. Basic Qualifications
Education/Training High school diploma required. Associates degree in a related field preferred.
Experience Minimum of 1 year experience in Human Resources is preferred.
Basic Skills - Excellent written and oral communication skills
- Organizational and interpersonal skills; ability to multi-task and to work independently
- Problem solving ability
- Ability to handle sensitive and confidential situations and documentation
- Proficient in Microsoft programs
Physical Requirements - Bend, stoop, sit, stand, and reach
- Lift items weighing 50 pounds or less
- Satisfactory completion of post-offer pre-employment physical exam and drug test as required
Equipment/Machine Operations Must maintain skills necessary to safely and efficiently operate the following equipment and machines used in the performance of this job:
- Computer (must be proficient in the use of email and Microsoft Word and Excel)
- Office equipment - including printer, scanner, fax machine, copier, etc.
- Various other equipment and supplies
Essential Duties
- Respond to requests for verification of past/present employment, mortgage information, workers compensation, and unemployment claims.
- Coordinate monthly orientation, including creating orientation packets, ordering lunch, and setting up lunch.
- Create ID badges for new hires.
- Assist with bi-weekly newsletter.
- Make new hire packets to make sure all forms are up to date.
- Assist Recruitment Coordinator with recruitment process, including reference checking, pre-screening applicants, scanning applications, and creating new hire packets.
- Assist the HR Recruitment Coordinator with internal and external job fairs.
- Handle administrative details relative to HR initiatives and programs. This may include, but is not limited to faxing, mailing, e-mailing, filing, scanning, making flyers, and organizing events.
- Complete file audit of new hires.
- Send out quarterly reminders for physical, driver's license checks, and background checks.
- Prepare Health Insurance Enrollment packets for benefit orientation.
- Update HR Bulletin Boards with pertinent and relevant information.
- Assist with scanning HR related documents such as terminated employee files, 401k distributions, etc.
- File documents into appropriate Employee files.
- Acts as back-up to the front desk receptionist as requested.
- Perform other duties as assigned.
Other Duties - Assist the Director of HR with various administrative tasks to support department operations as directed; may also be assigned special projects.
- Perform tasks which are supportive in nature to the essential functions of the job, but which may be altered or redesigned depending upon individual circumstances.
- Meet on-going training requirements to maintain current certifications.
- Provide administrative support to other office and programs within Indican Creek Foundation as needed and directed by immediate supervisor.
Standard Requirements
- Completion and clearance of a criminal background check and a child abuse clearance.
- Supports the Mission and values of Indian Creek Foundation and the program.
- Is knowledgeable of resident rights and ensures an atmosphere which allows for the privacy, dignity, and well-being of all individuals served in a safe, secure environment.
- Supports, cooperates with, and implements specific procedures and programs for:
- Safety, including universal precautions and safe work practices, established fire/safety plans, report and/or correct unsafe working conditions, equipment repair, and maintenance needs.
- Confidentiality of all data, including individuals served, employee, and operations data.
- Compliance with all regulatory requirements and agency policies as required by Human Resources, licensing, and funding agencies.
- Demonstrate knowledge and compliance with HIPAA standards.
- Conducts oneself in a professional manner when representing Indian Creek Foundation.
- Functions as a member of the Team:
- Cooperates and works together with all co-workers, plans and complete job duties with minimal direct supervision and appropriate judgment.
- Uses tactful and appropriate communications in all situations.
- Reports and follows up regarding reported complaints, problems, and concerns with appropriate personnel.
- Promotes positive public relations with individuals served, family members, other team members, and community.
- Completes requirements for training
- Complete all documentation to ensure compliance with all regulations and agency policies.
- Exhibits behavior as set forth by the Code of Conduct in performance of their duties.
- Completes annual compliance HIPAA training and exhibits behavior as set forth by the Code of Compliance in performance of duties.
Job Location Cowpath Road - main campus Receipt and Acknowledgment I acknowledge and understand that:
- Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind, and that my employment is at-will.
- The job description provides a general summary of the position in which I am employed, that the contents of this job description are job requirements, and at this time, I know of no limitations which would prevent me from performing these functions. I further understand that it is my responsibility to inform my supervisor at any time that I am unable to perform these functions.
- Job duties, tasks, work hours and work requirements may be changed at any time.
- Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules, and regulations.
- I have read and understand this job description.