Document Conversion Specialist
Student Disability Services (SDS) is seeking a reliable, attentive, process-driven individual to fulfill one of our Part-Time Document Conversion Specialist roles. The mission of Student Disability Services is to ensure full participation and equitable access for students with disabilities. Students rely on document conversion services to receive timely, accessible course materials. SDS operates under the legal regulations of the Americans with Disabilities Act, Section 504, and the Rehabilitation Act of 1973. This position supports the Document Conversion Access Coordinator of Student Disability Services with the production of accessible alternate media for students with disabilities. Primary duties include converting course materials into accessible formats for students by using a variety of software, submitting converted files by specified deadlines, and communicating with the Document Conversion team. This is a remote position, but some in-person work will be required for training, obtaining equipment, and occasional job responsibilities. We are looking for someone to work 15 to 19.5 hours per week. The work demand for this position varies throughout the year. Peak times include the beginning of each quarter (typically September, October, January, and March), with more moderately paced work during the rest of the academic year. Summer work and projects may differ from work during the academic year, depending on office needs. Work is assigned with the same expectations for completion during fast-paced and slower-paced work periods. There will be a fixed weekly schedule for the first academic quarter for this position.
Responsibilities:
- Convert various file formats into accessible Microsoft Word documents using OCR software, math editing software, and Microsoft Office.
- Closely follow provided instructions for converting files into accessible formats according to student needs, best accessibility practices, and WCAG 2.0 Web Accessibility Guidelines.
- Create alternative text descriptions for images that are accessible with screen reader technology.
- Convert math content into accessible formats using Math Type and OCR software.
- Format accessible documents in Microsoft Word and PowerPoint.
- Convert other course materials as instructed by the Document Conversion Coordinator.
- Upload prepared accessible files to Box in a timely manner.
- Complete assigned tasks within deadlines communicated by the Document Conversion Access Coordinator.
- Monitor online workspaces for new assignments; retrieve course content from Learning Management Systems.
- Log completed work at the end of each shift/assignment.
- Carefully review and proofread converted course materials for accuracy and accessibility.
- Review feedback on assignments, then edit and resubmit them according to the feedback.
- Ensure that converted files retain all content and meaning of the source files.
- Communicate with other Document Conversion Specialists and the Document Conversion Access Coordinator tasks; be responsive to all communications regarding deadlines, updates, and work requirements.
- Maintain confidentiality of student information.
- Complete training on various digital accessibility topics.
- Attend scheduled virtual team meetings.
- Assist with other tasks related to document accessibility as needed.
- Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
- Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
- Performs other related work as needed.
Minimum Qualifications:
Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications: ---
Preferred Qualifications:
- Experiences with university-level mathematics.
- Working knowledge of WCAG 2.0 digital accessibility standards and best practices
- Experience using ABBYY FineReader or similar OCR software
- Experience with MathType or similar equation-editing software
- Experience describing complex visual content.
Preferred Competencies:
- Practical experience with creating accessible digital content.
- Knowledge of PC operating systems.
- Ability to do detailed computer work for extended periods.
- Ability to format in Microsoft Word, Excel, and PowerPoint.
- Ability to follow detailed technical instructions and work independently.
- Ability to proofread and review formatting of university-level documents.
- Ability to meet strict deadlines and prioritize work based on complexity and time requirements.
- Excellent attention to detail while performing repetitive tasks.
- Proactive problem solving and technical troubleshooting skills.
- Excellent communication skills.
- Proactive in reporting issues in order to determine solutions.
Application Documents:
- Cover Letter (preferred)
- Resume (required)
- List of Three Professional References (preferred)