Job Location : Albany,NY, USA
Duties Description DUTIES DESCRIPTION: Duties include but are not limited to: 1. Perform analysis of multiple state grant, scholarship, and loan forgiveness programs to develop estimates and monitor agency spending and receivables through a variety of Statewide and agency specific platforms and databases. 2. Perform operational tasks and functions associated with the reconciliation of disbursements made to state universities and colleges. 3. Collect pertinent data and respond to internal and external requests for information related to college and university receivables and payables. 4. Perform periodic reviews of transactions to ensure related controls, including policies and procedures, are being followed and document such results. 5. Perform reconciliation and analysis of college and university transactions with the agency using available reports and data sets. 6. Exhibit proficiency with or the ability to quickly learn software applications, including, but not limited to, the Statewide Financial System (SFS), SAS Enterprise Guide, Microsoft Access, Microsoft Excel, and Adobe Acrobat. 7. Discussing the methodology and justification for agency receivables and payables with a variety of audiences. 8. Develop, update, and implement policies and procedures to ensure compliance with necessary laws, rules, and regulations. 9. Perform analysis of current operations pertaining to the development of new processes and operating platforms. 10. Crosstrain and collaborate with colleagues in the agency's finance office and participate on project teams and agency initiatives. 11. Supervise staff and perform a full range of supervisory duties. 12. Perform other duties as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS: *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS: To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications the various levels of the traineeship are: Administrative Analyst Trainee 1: A Bachelor's or higher degree Administrative Analyst Trainee 2: A Bachelor's degree and one year of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls. Senior Administrative Analyst: A Bachelor's degree and two years of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls. *a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience. COMPETITIVE MINIMUM QUALIFICATIONS: Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Senior Administrative Analyst 1. Eligible List Appointment to Senior Administrative Analyst 1: Candidates who are reachable on the Professional Career Opportunities (PCO) Select Titles eligible list may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter. For PCO Select eligible list minimum qualifications for appointment to Senior Administrative Analyst 1, please visit PCO- Senior Administrative Analyst 1. Eligible List Appointment to Administrative Analyst Trainee 1: Candidates who are reachable on the Professional Career Opportunities (PCO) Select Titles eligible list may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter. For PCO Select Titles eligible list minimum qualifications for appointment to Administrative Analyst Trainee 1, please visit PCO - Administrative Analyst Trainee 1. Section 70.1 Transfer Senior Administrative Analyst 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Analyst Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SG-14 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.4 Transfer to Administrative Analyst Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Analyst Trainee 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-12 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list AND possess the minimum qualifications outlined for Administrative Analyst Trainee 1. For more information about the minimum qualifications please visit PCO - Administrative Analyst Trainee 1. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. 55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications: It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. For Advanced Placement: A Bachelor's or higher degree AND For the Administrative Analyst Trainee 2 you must also have: One year of professional experience OR a Juris Doctor, master's or higher degree in a field related to the position be filled ** For the Senior Administrative Analyst, you must also have: two years of professional experience OR a Juris Doctor, master's or higher degree in a field related to the position be filled AND one year of professional experience* *Professional experience must be performing the duties of the full performance level position. **Hiring agencies have discretion in determining whether a degree is related to the duties of the position. Additional Comments TELECOMMUTING INFORMATION: HESC employees may be approved for a telecommuting schedule of up to 50% remote work. Employees are required to apply and obtain approval through management in accordance with HESC Pilot Telecommuting Program Guidelines. NYS is an equal opportunity employer. Benefits of Working for NYS Generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off • Thirteen (13) paid holidays annually, plus two (2) floating holidays • Up to Thirteen (13) days of paid vacation leave annually • Up to Five (5) days of paid personal leave annually • Up to Thirteen (13) days of paid sick leave annually for CSEA or PEF; up to eight (8) days of paid sick leave annually for M/C • Up to three (3) days of professional leave annually to participate in professional development • Initially positions will work full-time in the office and a hybrid telecommuting schedule of up to 50% remote work can be discussed with the hiring manager during the interview . Health Care Benefits • Eligible employees and dependents can pick from a variety of affordable health insurance programs • Family dental and vision benefits at no additional cost Additional Benefits • New York State Employees' Retirement System (ERS) Membership • NYS Deferred Compensation • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds • Public Service Loan Forgiveness (PSLF) • And many more. METHOD OF APPLICATION: Apply by submitting an updated resume and cover letter to Human Resources via e-mail at ...@hesc.ny.gov by the filing deadline listed in this posting. Some positions may require additional credentials or a background check to verify your identity. Name Higher Education Services Corporation Telephone 518####### Fax Email Address ...@hesc.ny.gov Address Street 99 Washington Ave City Albany State NY Zip Code 12110 Notes on Applying METHOD OF APPLICATION: Apply by submitting an updated resume and cover letter to Human Resources via e-mail at ...@hesc.ny.gov by the filing deadline listed in this posting.